Administrative Assistant

A partner of Insight Global is looking to add an Administrative Assistant to join their team. They are seeking a dynamic and proactive Administrative Assistant in the Durham, NC area. This individual will be the first face people see when entering the building and will play a crucial role in managing daily operations. The ideal candidate will have excellent customer service and communication skills, experience managing phone systems, coordinating calendars, scheduling, and aligning conference rooms for meetings, and supporting the Assistant Executive Director.

Front Desk Management: Serve as the first point of contact for visitors, providing a welcoming and professional presence.
Phone System Management: Handle incoming calls, manage phone systems, and direct inquiries appropriately.
Calendar Coordination: Coordinate and manage calendars for the Executive Director and other key personnel.
Meeting Scheduling: Schedule and align conference rooms for meetings, ensuring all necessary arrangements are made.
Proactive Support: Anticipate and address the needs of the Executive Director and community members, providing proactive support.
Customer Service: Deliver exceptional customer service to all visitors and community members.
Administrative Tasks: Assist with various administrative tasks as needed to support the smooth operation of the office.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .

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Required Skills & Experience

Proven experience managing phone systems, coordinating calendars, and scheduling meetings.
Phenomenal customer service and communication skills.
Proactive thinker with the ability to anticipate needs and solve problems efficiently.
Strong organizational skills and attention to detail.
Ability to manage multiple tasks and priorities effectively.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.