Administrative Assistant

District Administrator

We are currently seeking a District Administrator to join our team. Provides administrative assistance, systems support, and training to assigned District Office personnel. Facilitates the activities performed in District Office, provides the sales staff with the necessary administrative support, and assists with follow-up and completing sales. Directly affects the sales process and has occasional contact with customers in an information-gathering mode.

Responsibilities:

• Provides support and training for District Office personnel on job functions including, but not limitedto, District Office procedures, sales procedures, Business Profiles, sales documentation, AIMS, and all other sales technology systems.
• Provides computer training for District Office personnel, including ExpensAble and DocuSign, andprovides other technical support and problem resolution. Works with corporate personnel to identify and resolve computer-related issues and needs.
• Manages District Office correspondence files, file organization, and retrieval systems, as well as salesfiles (hard/soft copies) and sales proposals.
• Receives all incoming calls, visitors, and clients. Acts as District Office receptionist and schedulesconference room usage. Handles incoming correspondence and ensures a timely response.
• Facilitates the activities performed in the District Office with the necessary administrative supportincluding, but not limited to, arrangement of food preparations for meetings and maintaining marketing collateral or other items as needed.
• Handles a variety of sensitive situations and confidential materials with appropriate discretion.
• Assists with sales management calendar, travel, and vehicle mileage reporting.
• Understands and assists with expense reporting for sales management and, when necessary, otherDistrict Office personnel.
• Assists with on-boarding and off-boarding of District Office personnel.
• Sets up both on-site and off-site meetings and assists in developing agendas and presentations.
• Assists in the preparation of sales proposals and takes responsibility for the submittal of closingdocuments. Acts as final reviewer of all completed sales packages prior to submittal to corporate-based teams.
• Assists as needed with the development of closing week forecasts for District Offices in therespective Region. Also tracks sales budget and maintains reports and ongoing tracking of sales activity levels and related sales intelligence.
• Provides recommendations for streamlining processes and increasing sales efficiencies for the District Office. Participates in the development, testing and implementation of newprocesses, programsand projects.
• Provides assistance with local incentives, campaigns and contests, including tracking, reporting, andsupport.
• Works closely with Marketing on promotional and marketing campaigns, and handles distribution inthe respective Region.
• Acts as the Volunteer Council Member for the District Office. Focuses on community involvement topromote volunteerism and philanthropy among Insperity employees as well as worksite employees.
• Oversees local corporate donations, collaborates with corporate communications and public relationsfirms to promote volunteerism in the community, maintains District Office activity on the Insperity Community Involvement website, and attends volunteer training once a year.
• Assists Loyalty Advisors and the District Office with scheduling, tracking, and other components ofthe Insperity Loyalty Program, as needed.
• Maintains a professional office environment at all times.

Qualifications:

• High School Diploma or equivalent is required.
• Three or more years progressive experience in sales administration, office administration, andcustomer support is required (preferably sales office experience).

At Insperity, we celebrate the diversity of our employees and our leadership. Insperity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.