Administrative Assistant, Intermediate or Senior

Biorepository and Tissue Research Facility (BTRF) is looking for an Intermediate or Senior Administrative Assistant to support administrative activities. The employee will work directly with Director of BTRF core. The successful candidate will have a demonstrated capacity to work independently as well as the authority to make decisions based on standard operating procedures and policies, or per the guidance of leadership.

• Provide support for daily office operations such as bookkeeping, records and documents filings,
• Data entry into the Biorepository database (Caisis), and enter service charges into iLab billing system
• Responsible for ordering reagents and supplies
• Work with colleagues to organize freezers and sample distribution to customers
• Receive and screen incoming calls and mail, answer routine inquiries, and route calls to appropriate individual
• Type memos, meeting minutes, forms, and SOP as needed
• Maintain calendars, schedule and confirm appointments and meetings
• Assist with travel and conference meeting planning
• Greet visitors and provide customer support, as needed.
• In addition to the above job responsibilities, other duties may be assigned.

MINIMUM REQUIREMENTS

Intermediate Administrative Assistant

Education: High School Diploma
Experience: At least one year of relevant experience.

Senior Administrative Assistant

Education: High School diploma.
Experience: Four years of relevant experience. Bachelor's degree may substitute for years of experience.

PHYSICAL DEMANDS
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

This is a restricted position and is dependent upon project need, availability of funding and performance. Anticipated Hiring Range: $20- $25/hour, commensurate with education and experience . This is a NON-EXEMPT level, benefited position. For more information on the benefits at UVA, visit https://hr.virginia.edu/benefits .

This position will remain open until filled. The University will perform background checks on all new hires prior to employment. A completed pre-employment health screen is required for this position prior to employment.

TO APPLY

Please apply through Careers at UVA , and search for R0065109. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs'. Complete an application online with the following documents:

• CV or Resume
• Cover letter

Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA's standardized process Skill Survey during the final phase of the interview process. For questions about the application process, please contact Jeremy Brofft, Senior Recruiting Specialist at xmf9ad@virginia.edu .

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/ .

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.