Administrative Generalist Coordinator

The College Arts and Humanities Institute (CAHI) provides research funding for IUB faculty and graduate students of arts and humanities programs in the College of Arts & Sciences (The College). The Institute also organizes several events throughout the year, including public lectures, readings, and writing workshops, across campus and at the Gayle Karch Cook Center for Public Arts and Humanities in Maxwell Hall.

Job Summary

CAHI is seeking an Administrative Generalist Coordinator to provide program support for CAHI and affiliated centers for

Department-Specific Responsibilitites

• Provides administrative support for CAHI and affiliated Centers. Maintains files, databases and mailing lists; gathers information and generates reports. Generates replies independently to a wide range of inquiries via e-mail, paper and telephone. Researches answers to queries as necessary.
• Assists with daily business affairs. Serves as account delegate for CAHI accounts as well as those of the above affiliated centers. Processes financial transactions and reconciling account statements. Processes financial documents in KFS, Buy.IU and Chrome River.
• Organizes and plans logistics for program events, workshops and lecture series. This may include making space reservations, catering arrangements, setup and breakdown of events, arranging guest travel, and corresponding with presenters and attendees, as well as provided support during meetings or events.
• Collects and edits information (images, copy, etc) from CAHI's constituent units regarding research and public activity supported by CAHI.
• Assists with CAHI grant competitions throughout the academic year. Organizes applications and prepares and/or proof-reads award letters for successful and unsuccessful applicants.
• Researches opportunities for external funding.

General Responsibilities

• Evaluates office production, revises procedures, or devises new forms to improve efficiency of workflow.
• Organizes office operations and procedures, such as creation of Word and Excel files, bookkeeping, and preparation of payrolls, flow of correspondence, filing, requisition of supplies, and other office services.
• Oversees opening, sorting, and routing of incoming mail, answers correspondence and prepares outgoing mail.
• Monitors the use of office supplies and equipment; reorders items as required.
• Ensures that office procedures and policies are being maintained and communicated.
• Compiles, copies, sorts, and files records of office activities.
• May perform other duties related to maintaining an internal website and/or working with social media.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

• 2 years of relevant experience

Preferred

• 3 years of related work experience preferred

SKILLS

Required

• Proficient communication skills
• Effective interpersonal skills
• Excellent organizational skills
• Demonstrated ability to maintain confidential information
• Demonstrates excellent judgment and decision making skills
• Ability to simultaneously handle multiple priorities
• Maintains a high degree of professionalism

Preferred

• Demonstrated time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work independently and collaboratively with others in dynamic environment
• Highly thorough, punctual and dependable
• Possesses a high degree of initiative
• Ability to build strong customer relationships
• Familiarity with IU Systems
• Experience with Indiana University web design/maintenance, various social media platforms
• Proficiency in project planning, management and logistics oversight to insure smooth-running operations, meetings, tours, travel, etc.
• Demonstrated proficiency in Microsoft Office programs, online search mechanisms, HTML.
• Strong organizational skills
• The ability to multi-task and work well under pressure
• Must be able to work independently, prioritize tasks, and work cooperatively with a wide range of faculty, staff, and students.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Advertised Salary

$17.31/per hour - $18.51/ per hour, paid bi-weekly

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure .

Job Classification

Career Level: Intermediate

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Generalist
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Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

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