At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging throughout the company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of Administrative Office Manager, we'll count on you to:

• Coordinate, develop and administer office administrative policies and procedures
• Supervise and provide back-up to administrative support personnel including reception desk
• Participate in meetings with office leadership
• Assist office leadership with office administration, administrative support, and preparation of operating plans and other special reports
• Take responsibility for office administrative operations, including coordinating with office building management for issues and vendors as need, purchasing office supplies, assisting with office space planning & moves, and obtaining business licenses and professional occupational licenses
• Maintain a record of assigned workstations in the office and coordinate with internal I.T. team when staff relocate to new workstations
• Oversee and monitor purchase-card transactions
• Proofread and format technical documents and proposals
• Assist with office-wide communications including sending out communication on behalf of management
• Participate in local community organizations
• Assist HR and Office Leadership with local outreach and career fairs
• Prepare social media posts promoting office activities
• Lead the planning and coordination of internal staff events
• Serve as Safety Coordinator for the office
• Support employee engagement committees
• Coordinate meetings held in Tampa office including assisting with onsite meals, dinner reservations, and other large meeting needs.
• Assist with travel coordination for senior staff
• Assist senior staff with expense report preparation
• Perform other duties as needed

Preferred Qualifications

• Bachelor's degree
• Knowledge in Adobe InDesign
• A minimum of 10 years related experience
• Must be team-oriented and able to work with a variety of people in a fast-paced environment
• Experience in an Architectural/Engineering firm a plus
• Preference given to local candidates

Qualifications

Required Qualifications

• High school diploma or equivalent
• A minimum of 7 years related experience
• Excellent written and verbal communication skills
• Solid interpersonal skills
• Strong time management skills and ability to prioritize
• Exceptional attention to detail and organization
• Strong problem-solving skills and analytical abilities
• Ability to adapt to changing situations in a professional manner
• High proficiency in Microsoft Word, Outlook, PowerPoint, Excel, Adobe, SharePoint
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.