Administrative Services Coordinator II

Essential Functions

Prepare and process documents related to externally funded awards including financial documents and grant administration including closeout review. Make travel arrangements, prepare travel and supply requisitions, and assist with travel claim forms for center and grant accounts. Coordinate travel support and claims with other departments and centers. Monitor budgetary spending, verify charges, and assist with monthly reconciliation of CESR and grant accounts. Process payments for workshop participants and other participants. Process payments related to supplies, travel, and other transactions with the Procard. Order supplies for research projects, prepare journal entries to adjust accounts, and prepare student payroll. Design, layout, and prepare CESR's annual report for printing, binding and distribution, technical typing, graphs, drawing/editing sketches, and inserting digital signatures. Assist with institutional effectiveness report. Serve as secretary to the Center's Director and Center Manager, assisting students, faculty, and staff. Schedule and prioritize a considerable volume of detailed work with high confidentiality.

Minimum Qualifications

High school diploma or equivalent. Three years of related professional experience. Ability to schedule and prioritize a considerable volume of detailed work. Working knowledge of layout/design/publishing techniques. Knowledge of the principles and methods of accounting. Ability to make mathematical calculations accurately. Ability to interpret and apply policies and procedures, proposal guidelines, and contract specifications.

Preferred Qualifications

Experience with Banner. Experience with processing Procards in Chrome River. Experience with TimeClock+ ( TCP ). Experience in Higher Education.

Work Hours

Typical hours are Monday-Friday, 8:00 a.m. - 4:30 p.m.

Compensation and Benefits