Administrative Specialist 1 (NY HELPS)

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no
examination is required but all candidates must meet the minimum qualifications of the title for which they apply.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their
non-competitive employment status converted to competitive status, without having to compete in an examination. Employees
will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While
serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITIVE MINIMUM QUALIFICATIONS:
Administrative Specialist Trainee 1:

-A bachelor's or higher degree.

Administrative Specialist Trainee 2:

-A bachelor's degree and one year of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.

Or

a Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.

Administrative Specialist 1:

-A bachelor's degree and two years of professional experience providing administrative, and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.

Or

a Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.

COMPETITIVE MINIMUM QUALIFICATIONS:

Permanent service in this title or one year of permanent competitive or 55-b/c service in a title SG-11 or higher and otherwise eligible for transfer under Civil Service Law.

55 B/C APPOINTMENT:
This position is eligible for 55b/c designation and candidates with 55b/c eligibility are encouraged to apply. Candidates must meet any open competitive minimum qualifications and must submit their current 55b/c eligibility letter along with their application.*

*A bachelor's or higher degree.

Duties Description The Administrative Specialist 1 will provide professional administrative, and staff support to executives, program managers and other executive staff by overseeing budget, human resources, and business services activities that supports the work of the Office of Real Property Services:
• Initiates and prepares requests to fill vacancies.
• Arranges and assists in conducting interviews.
• Obtains and reviews credentials, references, and other documentation to support transactions and decisions about hiring and promotion.
• Prepares job descriptions and justifications to support classification requests.
• Answers questions from program managers and staff about human resources laws, policies, and practices.
• Provides information about employee benefits and obtains assistance in resolving problems.
• Monitors performance evaluation, traineeship & probation submissions to ensure they occur timely.
• Prepares cost/benefit analyses of goods and services and meets with vendors and contractors to discuss potential purchases.
• Coordinates the purchase and installation of equipment and systems and arranges maintenance contract.
• Approves purchases and requisitions, assigns approved expenditures to programs, and maintains records of purchases.
• Resolves problems with vendors.
• Answer the telephone, respond to questions concerning policies and procedures and refer calls to appropriate staff members

• Provide direct supervision to subordinate staff

• Communicate effectively, both verbally and in writing, to respond to inquiries from Department staff

• Meet the Department's time and attendance rules and regulations

• Other as assigned relevant duties

Additional Comments New York State is an equal opportunity employer. It's the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception.

Some positions may require additional credentials or a background check to verify your identity.

Name Portia Venson

Telephone 518-402-8713

Fax

Email Address External.Application@tax.ny.gov

Address

Street W.A. Harriman Campus

City Albany

State NY

Zip Code 12227

Notes on Applying Qualified candidates should copy the below web address into your browser to complete the online application for the Department of Tax and Finance. Within the application you will attach your cover letter, resume, and transcripts*.

*Your unofficial transcript should show your name, school name, and proof of bachelor's or higher degree with award date.

https://www7b.tax.ny.gov/HELP/gateway/HELP.home

Current NYS employees may be contacted to verify their Social Security Number.