Administrative Specialist, Administrative

Description:

Administrative Specialist, Administrative

Facilities Management Services

Facilities Management Admin

Salary: Competitive salary of $39,520 - $40,520 with great benefits!

Shift details: 8:30 am to 5:15 pm

Atlanta Campus

These are exciting times at the Facilities Management AdminDepartment. We are growing, and we are thrilled that you are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission to pursue excellence.

Are you ready for us? Are you seeking an opportunity with purpose and direction? If you are, we have the perfect opportunity for you! We hire great people from a wide variety of educational, career, and personal backgrounds, not just because it is the right thing to do but because it makes us a stronger team.

The Facilities Management Admin Department is seeking (1) Administrative Specialist, Administrative to join the already awesome team taking the Facilities Department to the next level of excellence!

WHAT MAKES The Facilities Management Services Division A GREAT PLACE?

• A flexible work environment

• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.

• A knowledge-sharing organization that works collaboratively with diverse partners.

• Professional development opportunity and mentorship

• A rapidly growing center within an academic setting

HERE IS WHAT YOU WILL DO

The Administrative Specialist, Administrative provides support for the Facilities Division with the oversight of the front area, processing items in the purchasing system, and maintaining the filing system for capital projects, etc. Will also be responsible for providing assistance with the direction and supervision of the students and temporary staff that support the Building's Lobby desk, the 12th floor front desk and filing sections.

In addition to supporting the department , duties will generally fall into one of the following groupings, although overlapping of duties may occur as needed:

• 12th Floor Front Desk Station: Manages all the functions of the front desk station to ensure that a professional, customer-oriented image is projected at all times. Functions include but are not limited to answering building's intercom entry requests, greeting, and providing direction to guests; receiving and tracking packages and other deliveries; date stamping a distribution mail, ordering office supplies for the downtown departments/units; etc.
• Building Lobby Desk: Assists with overseeing and managing all functions of the desk. Responsible for scheduling coverage utilizing student and/or temporary staff. Will ensure that the staff report for their scheduled work shifts in a dependable and timely fashion to minimize the interruption or delay of regular work output for the unit. Will also assist with monitoring building's camera at entrance and lobby.
• Conference Room Scheduling: Oversees/manages the FMD Room Reservation Outlook account. Reviews and processes internal and external requests associated with the eight (8) conference rooms managed by Facilities. Ensures that associated requests for support are coordinated with other GSU units and vendors. Communicate with event coordinators to confirm or deny requests.
• Assisting Building Maintenance and Operations at the Perimeter Campuses and Downtown Campuses with general administrative support. Support may include entering data in the work management system - Archibus; Will enter requisitions in Panthermart, when needed; Prepare documents in Word and Excel and support with special projects as needed.
• Accurately utilizes the University's purchasing system (Panthermart) to enter requisitions and express vouchers for Planning and Design & Construction Services units. Reviews and inputs furniture, equipment, and material purchase proposals in Panthermart (including assigning account and category codes, identifying assets, etc.). Interface with the project manager and project superintendents when needed to get clarification on items being processed.
• Carries out departmental duties as necessary.
• Build successful relationships with customers, co-workers, and administrators.

Disclaimer:

This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties.

As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor.

Qualifications:

Minimum Requirements:

• Bachelor's degree and two years administrative experience, or a high school diploma or GED and six years administrative experience, or a combination of education and related experience.

Preferred Hiring Qualifications:

• Demonstrates strong commitment to customer service and collaboration.
• Adapting to new work situations, people, ideas, procedures, and organizational structures.
• Demonstrates willingness to learn new methods, and to be trained.
• Capability to look for creative solutions to resolve day-to-day challenges.
• Communicates well verbally and in writing.
• Works effectively as a team member to maximize the effectiveness of the group.
• Enjoys working with people, but is content working alone or in a group.
• Excellent attendance.
• Conflict management skills.
• Appreciates or enjoys change.