Administrative Specialist - GEAR UP (Part-Time)

Position Details

WSU's Commitment to Equal Opportunity

Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

Position Information

Position Title
Administrative Specialist - GEAR UP (Part-Time)

Requisition Number
H01204P

Position Category
Hourly/Work Study

Campus Location
Weber State Davis - Layton, UT

Hours per week
25-29

Months per year
12

Alternate work schedule

Pay Grade

Salary

Hourly Pay Rate
$14-18/hour

FLSA

Job Summary/Basic Function

Responsible for managing and tracking budget details for federal grant program using both proprietary and spreadsheet software. Serves as front line contact for GEAR UP grant program interacting with secondary and post-secondary students and families, faculty, staff, administration, as well as the general public. Provides administrative and clerical support for Program Director and professional staff, including basic secretarial and office duties, travel arrangements, facility scheduling, event coordination, etc. Handles administrative details which require discretion, professional judgment, and knowledge of administrative processes. Establishes and maintains professional working relationships with grant partners at state and local levels. Maintain the Access database, new student data entry, and communication platforms for contacting students and parents. Pull data reports as need for annual reporting and any other data related responsibilities as needed.

Department & Program Highlights:GEAR UP (Gaining Early Awareness and Readiness for Undergraduate Programs) is a federally funded college access & readiness program administered by Weber State University who partners with local junior highs and high schools to help students (1) successfully graduate from high school, (2) establish a college-going culture within their homes, (3) gain knowledge about postsecondary options, preparation, and financing, and (4) prepare to enter and succeed in postsecondary education.

Note: Employment is grant funded and may end at any time.

To learn more about GEAR UP, visit www.weber.edu/stategearup

Required Qualifications

High School Diploma or equivalency. Minimum one year budget management experience or equivalent education and experience Two or more years related secretarial/office management experience/advanced proficiency in MS Office software including Excel, Word, Publisher, and PowerPoint Experience with Google calendar management and scheduling, including arranging professional meetings, large group events, and recurring meetings.

Preferred Qualifications

Extensive understanding of general accounting principles and practices with demonstrated ability to effectively maintain detailed budgets with supporting documentation Associate's degree or equivalent higher education with coursework in accounting procedures. Must possess excellent written and verbal communication skills with demonstrated attention to detail and professionalism Proven organization, communication, customer service, and interpersonal skills in a fast-paced, high impact office environment One or more years working with federal grant programs Experience developing marketing materials and using different social media outlets Experience working in secondary education Understanding of and experience working effectively with low-income secondary student populations Bilingual in Spanish (oral and written) Familiar with Weber State or other higher educational institution structure and services

Background Check?
Yes

Posting Detail Information

Job Open Date
10/16/2024

Review Date
10/18/2024

Job Close Date
11/16/2024

Open Until Filled

Quick Link for Direct Access to Posting
https://jobs.weber.edu/postings/14082

Notes to Applicant

To apply, complete the online application, attach a resume and the names and contact information for three references.

Please contact the GEAR UP office at 801-395-3547 with any questions concerning this position or the application process.

If you are hired, please keep in mind that you will need to complete the appropriate Payroll and HR documents prior to beginning work.

The screening of applicants will begin immediately.

Due to the Affordable Care Act (ACA), individuals who have worked in a salaried capacity for Weber State University are ineligible to be hired as an hourly or adjunct employee at Weber State for six months.

Criminal Background check is required as a condition of employment.

ADA Essential Job Function

ADA Essential Job Function

Physical Activity of this position
Extending hand(s) and arm(s) in any direction., Moving about to accomplish tasks, particularly for long distances or moving from one work site to another., Operate, activate, use, prepare, inspect, place, detect, or position. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance.

Physical Requirements of this position
Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or consistently to move objects, including the human body. Sitting most of the time. Walking and standing only occasionally if ever.

Visual Acuity Requirements including color, depth perception and field of vision.
Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.

The conditions the worker will be subject to in this position.
None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Supplemental Questions

Required fields are indicated with an asterisk (*).

* How did you hear about this employment opportunity?

• Public Job Posting
• Internal Job Posting
• Agency Referral
• Advertisement/Publication
• Personal Referral
• Website
• Other

Documents Needed to Apply
Required Documents

Resume

List of References with Contact Info

Optional Documents

Cover Letter

Transcripts