Administrative Specialist II

Position Details

WSU's Commitment to Equal Opportunity

Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

Position Information

Position Title
Administrative Specialist II

Requisition Number
S01853P

Position Category
Staff

Campus Location
Weber State University - Ogden, UT

Hours per week
40

Months per year
12

Alternate work schedule

Pay Grade
N24

Salary

FLSA
Non-Exempt

Job Summary/Basic Function

This position provides administrative support for Disability Services, a large, multi-functional department that provides accommodations and services to qualified individuals with disabilities based on federal mandates (ADA/AA and Section 504). This position provides significant support for planning, organizing, and implementing the functions, services, and workflow of the office.

This position will assist with office management, supervision of student employees, financial processes, and meeting/event support. The administrative specialist uses strong interpersonal skills, oral and written communication skills, to communicate effectively with a wide variety of individuals on campus and in the community. The administrative specialist also exercises discretion, good judgement, and proper maintenance of confidentiality and privacy (FERPA) related to highly sensitive student information.

Required Qualifications

Required:

• High School Diploma
• Two years of secretarial/administrative assistant experience.
• Computer/technology experience, including Word, PowerPoint, Excel, and web-based programs.

Preferred Qualifications

Preferred:

• Experience working in customer service environments and with individuals with disabilities.
• Experience working with sensitive and confidential information.
• Excellent communication skills.
• Experience with supervision, purchasing, inventory, and budgets.
• Experience planning and managing events.
• Experience using data management systems, such as Banner, Clockwork, Accommodate, or similar.

A successful candidate will be willing to

Background Check?
Yes

Benefits Summary

WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Posting Detail Information

Job Open Date
09/20/2024

Review Date
09/30/2024

Job Close Date

Open Until Filled
Yes

Notes to Applicant

If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $35,000 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package.

To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.

For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.

Screening of applications will begin September 30, 2024. Position will remain open until filled.

Criminal background check required as a condition of employment.

Quick Link for Direct Access to Posting
https://jobs.weber.edu/postings/23545

ADA Essential Job Function

ADA Essential Job Function

Physical Activity of this position
Moving about to accomplish tasks, particularly for long distances or moving from one work site to another., Operate, activate, use, prepare, inspect, place, detect, or position. , Grasping. Applying pressure to an object with the fingers and palm. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance., Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.

Physical Requirements of this position
Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work.

Visual Acuity Requirements including color, depth perception and field of vision.
Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading., Required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned (i.e., custodial, food services,) or to make general observations of facilities or structures (i.e., security guard, inspection).

The conditions the worker will be subject to in this position.
None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Supplemental Questions

Required fields are indicated with an asterisk (*).

* Please describe, in detail, your two years of secretarial/administrative assistant experience.
(Open Ended Question)

* How did you hear about this employment opportunity?

• jobs.weber.edu
• KSL
• Chronicle of Higher Education
• Higher Ed Jobs
• Agency Referral
• Personal Referral
• Internal Job Posting
• Advertisement/Publication
• Other web advertisement
• Other

* Do you have or have you ever been issued a W# By Weber State University? Yes or No.If yes, please enter your W#(W followed by eight numbers).
(Open Ended Question)

Documents Needed to Apply
Required Documents

Resume

Cover Letter

List of References with Contact Info

Optional Documents