Administrative Specialist II

Position Details

WSU's Commitment to Equal Opportunity

Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

Position Information

Position Title
Administrative Specialist II

Requisition Number
S01895P

Position Category
Staff

Campus Location
Weber State University - Ogden, UT

Hours per week
40

Months per year
12

Alternate work schedule

Pay Grade
N24

Salary

FLSA
Non-Exempt

Job Summary/Basic Function

Standard administrative office work for three different areas: College of Social and Behavioral Science Dean's Office (30%), Social and Behavioral Science Interdisciplinary Programs Department (50%), and Walker Institute of Politics and Public Service (20%). Ideal candidate is energetic, detail-oriented applicants, with the strong ability to organize, prioritize, and meet deadlines in a timely manner with varied work projects in three separate organizations; high proficiency using PC applications, answering departmental phone, emailing students, staff, and faculty; using WSU scheduling, budget, and people management software; advising students about the programs' schedule of courses and electives; event planning; excellent verbal, written, and communication skills; strong social skills that demonstrate the ability to interact effectively and work with students, faculty, staff, community leaders and business people.

Required Qualifications

Required:

• High school diploma minimum
• Two years full-time administrative/secretarial experience or related experience
• Experience with and high proficiency using computer applications (word processing, spreadsheet software, Adobe software, Google mail and calendaring or similar email application)
• Customer relations experience

Preferred Qualifications

Preferred:

• Familiarity with WSU Banner
• Familiarity with Concur financial system
• Experience in higher education setting

A successful candidate will be willing to

Background Check?
Yes

Benefits Summary

WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Posting Detail Information

Job Open Date
10/07/2024

Review Date
10/17/2024

Job Close Date

Open Until Filled
Yes

Notes to Applicant

If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $35,000 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package.

To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.

For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.

Screening of applications will begin October 17, 2024. Position will remain open until filled.

Criminal background check required as a condition of employment.

Quick Link for Direct Access to Posting
https://jobs.weber.edu/postings/23951

ADA Essential Job Function

ADA Essential Job Function

Physical Activity of this position
Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance., Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. - Computer usage

Physical Requirements of this position
Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or consistently to move objects, including the human body. Sitting most of the time. Walking and standing only occasionally if ever.

Visual Acuity Requirements including color, depth perception and field of vision.
Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.

The conditions the worker will be subject to in this position.
None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Supplemental Questions

Required fields are indicated with an asterisk (*).

* How did you hear about this employment opportunity?

• jobs.weber.edu
• KSL
• Chronicle of Higher Education
• Higher Ed Jobs
• Agency Referral
• Personal Referral
• Internal Job Posting
• Advertisement/Publication
• Other web advertisement
• Other

* Do you have or have you ever been issued a W# By Weber State University? Yes or No.If yes, please enter your W#(W followed by eight numbers).
(Open Ended Question)

Documents Needed to Apply
Required Documents

Resume

Cover Letter

List of References with Contact Info

Optional Documents