Administrative Specialist - UBA / Department of Public Administration

Department

University Business Administrators - Department of Public Administration

Responsibilities

This position oversees administrative, operational and fiscal activities for the Department of Public Administration.

• Serves as the departmental Human Resources representative. Facilitates all new hire, rehire, and onboardings through FSU's recruitment and onboarding systems. Processes appointments, monitors actives, certifies payroll, and approves time. Manages the department's new employee process to include department orientation and the development of training resources and policies. Coordinates with General Counsel and the Center for Global Engagement on immigration issues for new employees to ensure work authorization is obtained before start date.
• Coordinates and performs monthly reconciliation of account ledgers. Audits internal accounting system for accuracy and consistency with FSU systems. Ensure accurate processing of budget, expenditures, and payroll. Analyzes, prepares, reviews, and disseminates budget reports to the department chair, faculty, and department staff. Collaborates with the department chair to develop a department budget. Serves as P Card Proxy for other UBA P-Card holder.
• Serves as travel and purchasing representative for the department. Processes requests to travel in a timely manner. Ensures travel is compliant with FSU policies and procedures. Monitors faculty and student travel allocations. Works with internal and external vendors to handle payments. Onboards vendors, submits PO's and Payment Request Forms.
• Creates the e-binder for the Promotion and Tenure process for faculty. Inputs the Assignment of Responsibilities (AOR) for faculty each semester. Coordinates with faculty and staff to input FACET information for faculty and staff/OPS funded by grants.
• Participates in administrative management of the department. Attends regular meetings with faculty and staff. Ensures inventory is tracked and documented. Assists with space allocation. Assists in the preparation and management of events held by the department.

Qualifications

A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)

Preferred Qualifications

• Prior knowledge with Florida State University's human resources processes and financial systems.
• Experience with budgeting and basic accounting principles.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

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How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check .

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at : https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf .