Administrative Specialist - C&G and DL Services (Panama City Campus)

Department

PCC Sponsored Programs

Florida State University is one of the nation's top 25 public universities and FSU Panama City amplifies the university's efforts to preserve, expand, and disseminate knowledge in the sciences, technology, arts, humanities, and human services professions. FSU Panama City is located 100 miles west of Tallahassee on the beautiful North St. Andrews Bay and is only three miles from the sparkling waters of the Gulf of Mexico. FSU PC currently houses 20 bachelor's programs, 9 master's programs, 1 doctoral program, and boasts a small faculty-to-student ratio, which gives students a more personalized academic experience. Please visit https://pc.fsu.edu/promise for information about our FSU PC Promise to students and https://pc.fsu.edu/ for more information about our campus. FSU Panama City also recently opened a brand new, residential housing complex on campus and right on the water. This new apartment-style complex at FSU PC houses both undergraduate and graduate students. For more information about our on-campus housing, visit https://seminolelandingfsu.com/ .

Responsibilities

• Manage and coordinate all fiscal duties for university sponsored projects & auxiliary enterprises, manage requisitions, maintain, reconcile, monitor budgets and report to assistant director as needed, assist and support principal investigator to accomplish goals, provides day-to-day administrative assistance for the office. Process and complete inventory of all C&G, Applied Studies, and Distance Learning programs equipment. Process and track all issued equipment to all department employees.
• Responsible for weekly P-card transactions and monthly P-card reconciliations for department; ensure that each purchase has correct accounting information, description, and is in compliance with policies and procedures set forth by the university and the State of Florida; maintain filing system of P-card charges. Processes budget reconciliations for all C&G, E&G and Aux accounts monthly.
• Review and enter travel authorizations and expense reports in OMNI ensuring that reimbursements are in compliance with federal, state, and university policy and that appropriate approvals have been obtained; work with Tallahassee travel department on issues and questions related to travel and expenses. Enters requisitions and conducts purchasing for all budgets and departmental staff.

Qualifications

A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)

Preferred Qualifications

• Prior work experience reconciling budgets.
• Prior work experience reconciling credit cards.
• Prior work experience related to HR.
• Prior experience working with university grant management.
• Ability to prioritize, organize and perform multiple work assignments simultaneously.
• Ability to gather, interpret, report and/or edit information.
• Ability to evaluate process effectiveness and develop change or alternatives.
• Ability to establish and maintain working relationships.
• Ability to develop and implement policies, procedures, goals, and objectives.
• Ability to effectively train and direct the work of others.
• Ability to effectively communicate verbally and in writing.
• Knowledge of and ability to interpret and apply federal, state, and local laws, ordinances, rules, and regulations.
• Knowledge of and ability to interpret and apply related University policies, procedures, principles, and practices.
• Knowledge of applicable computer applications and basic computer functions.

Helpful

The ideal candidate: The ideal candidate would be a quick learner, organized, a great multi-tasker, and attentive to detail.

Typical day/working environment: A typical day would be working with multiple people on multiple grants/projects, purchasing, travel, creating DocuSign packets and getting appointments submitted to HR.

What to expect in the first 60-90 days: You can expect in the first 60-90 days to be learning many things related to travel, purchasing, and HR and become proficient in completing these tasks. It will require good organizational skills and keeping up with a steady workflow.

Contact Info

Jennifer Flannagan - jf24r@fsu.edu

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

Anticipated Salary Range

Starting in the mid $40,000's, commensurate with education and experience.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive too l to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is a Full-time A&P position.

This position requires successful completion of a criminal history background check .

The position will begin in Fall 2024 and is on-site at FSU Panama City in Panama City, FL.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at : https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf .