Assistant Director for Academic Affairs Finance and Operations

Job Summary:

The Assistant Director for Academic Affairs Finance and Operations supports the finance team in the Office of the Provost and Vice Chancellor for Academic Affairs. The Assistant Director works directly with the Assistant Provost of Finance and Operations to provide financial and administrative guidance to the division of Academic Affairs, to coordinate budget issues, and to work with the schools, colleges and academic units to support and monitor financial operations within the division.

Duties & Essential Job Functions:

1. Assists the Assistant Provost with managing the operating and capital budgets in the division of Academic Affairs for multiple sources of funding, including unrestricted funds, program funds, gift funds, and endowed funds.
2. Manages various finance functions for the Academic Affairs unit, including: budgeting and forecasting; maintaining complex data models; reporting of departmental funds; and approvals of expenditures and invoices.
3. Serves as a resource to various departments within the Academic Affairs unit to provide support for budget and financial issues and questions.
4. Supports the Provost's Finance Team by preparing informative reports and analyses to be utilized for budget and resource allocation decisions.
5. Assists in the preparation and distribution of monthly financial reporting packages for various units within the division of Academic Affairs; including routine operating results as well as gift fund balances.
6. Collaborates with the Assistant Provost to monitor complex financial models and actual spending trends.
7. Prepares timelines, schedules, or agendas for achievement of work objectives, completion of projects or development of changes in work processes to ensure achievement of established goals
8. Ensures appropriate interpretation and implementation of university budget and accounting policies; providing clear and informative methods of presenting financial data.
9. Organizes and tracks various annual subscriptions to ensure timely renewals are processed
10. Resolves various accounting and procedural issues.
11. Performs special projects for the Assistant Provost, Associate Provost and Provost as assigned.
12. Performs other related duties as assigned

Required Education & Experience:

• Bachelor's degree in accounting or finance.
• 3 years of progressively responsible experience in accounting or financial oversight.

Preferred Education & Experience:

• Master's degree in business, finance, accounting or related field of study.
• Experience in a university setting is preferred.

Required Licensure/Certification/Specialized Training:

• None

Preferred Licensure, Certification, and/or Specialized Training:

• Certification of Public Accountancy (CPA)

Knowledge, Skills & Abilities:

• Ability to demonstrate strong analytical, problem solving and research capabilities.
• Ability to read financial reports and understand budgeting parameters and explain financial matters to various constituent groups
• Ability to extract and analyze financial data in a digital environment.
• Ability to perform detailed analysis
• Ability to manage multiple projects and meet deadlines.
• Ability to evaluate and implement processes to improve operations.
• Ability to clearly communicate information.
• Ability to draft grammatically correct correspondence.
• Ability to assess a situation and exercise independent judgment and initiative.
• ability to work collaboratively and effectively with others
• Knowledge of financial budgets, planning and analysis.
• Knowledge of budget process.
• Knowledge of TCU community, organization structure, policies and procedures.
• Skill in the use of Microsoft Office to include Word, Excel and Outlook.
• Skill in the use of PeopleSoft Financial and Human Resources systems.

TCU Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations):

• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

Work Environment:

• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• This role is an on-campus and in-person position.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.

AA/EEO Statement:

As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.