Assistant Director of Administration

• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 35
• Standard Work Schedule: Monday - Friday
• Building: Avery Hall
• Salary Range: $67,300 - $78,200

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

Reporting to the Director of Administration, the Assistant Director is responsible for the day-to-day operational and financial activities and other processes related to the Graduate School of Architecture, Planning and Preservation including all aspects of accounts receivable, accounts payable and purchasing functions of the School are compliant with University and School policies.

Responsibilities

• The Assistant Director is responsible for the day-to-day operational and financial activities and other processes related to the Graduate School of Architecture, Planning, and Preservation including all aspects of accounts receivable, accounts payable and purchasing functions of the School are compliant with University and School policies. (30%)
• Works closely with the Director of Administration, the incumbent will establish and maintain control systems that ensure transactions are properly recorded and accounted for to permit the preparation of reliable financial statements and demonstrate compliance with the United States and local regulations. The incumbent serves as liaison between various University Offices including General Counsel, Human Resources Processing Center (HRPC), Provost's Office, Controller's Office, Treasurer's Office, Office of Alumni Development (OAD), Accounts Payable, and Purchasing. (20%)
• The incumbent researches and reconciles discrepancies and disagreements between outside vendors, faculty, staff, and students regarding the status of their accounts. This includes interpreting vendor financial statements, university-produced payment reports, and local entity financial records to facilitate the resolution of problems and maintain constructive working relationships. (20%)
• Responsible for the reconciliation of GSAPP internal records and University financial systems as well as the distribution of routine financial reports (e.g. monthly reconciliation reports) and non-routine analyses. (20%)
• Performs other duties as assigned. (10%)

Minimum Qualifications

• Bachelor's degree or its equivalent required. A minimum of 3-5 years of related experience is required, preferably in financial planning or accounting. Excellent oral and written communication skills are necessary.
• Strong computer proficiency (Microsoft Word and Excel), including an in-depth knowledge of spreadsheet packages and familiarity with database design required.
• Attention to detail, plus the ability to prioritize multiple tasks to meet deadlines are required. The ability to function independently and to exercise discretion and judgment in sensitive and confidential matters is required.

Preferred Qualifications

• Knowledge of University systems is preferred.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

Commitment to Diversity

Columbia University is dedicated to increasing diversity in its workforce, its student body, and its educational programs. Achieving continued academic excellence and creating a vibrant university community require nothing less. In fulfilling its mission to advance diversity at the University, Columbia seeks to hire, retain, and promote exceptionally talented individuals from diverse backgrounds.