Audit Operations Analyst

What will you do?
Under the direction of the Deputy State Auditors (Deputies), the Audit Operations Analyst (AOA) performs various administrative services and special projects in support of the Audits Division. Specifically, the AOA compiles and analyzes data and prepares reports related to the Audit Division's operations, including the status of audits in progress. The AOA works independently, maintains a high degree of initiative, gathers information, and conducts various tasks to facilitate the productivity of the Audits Division.

Specifically, you will:

• Analyze and report on key metrics to ensure that audits are conducted efficiently and assist with efforts to monitor the office's system of quality management.
• Review and analyze existing policies, standards, and procedures related to Audits Division functions, and work closely with the Deputies to perform revisions and develop new policies.
• Prepare a variety of reports on various topics including Audits Division operations; monitor the worksheet summarizing the audits in progress; and assist the Deputies with their efforts to review the report deliverables.
• Analyze, evaluate, and coordinate various administrative assignments; identify issues and necessary resources for each assignment; keep management apprised of the current status and any potential problems; and make recommendations as needed.
• Provide administrative support to the Deputies including coordinating travel arrangements, internal and external meetings, preparing correspondence, and updating Outlook calendars and schedules.

You will find additional information about the job in the Duty Statement .

Working Conditions

• This position is eligible for participation in the office's hybrid telework program. Work at the alternate work location must be conducted in a space that is ergonomically sound, private, distraction-free, and has safe working conditions to be eligible to telework.
• Work performed in the office is in an air-conditioned high-rise building with elevator access and both natural and artificial lighting.
• Work may require sitting for an extended period of time using a personal computer and the use of standard office equipment, such as phones, copiers or scanners.
• Work may require periodic non-standard work hours and work during weekends to meet workload needs and demands.

Visa Sponsorship
This position is not eligible for a visa sponsorship. Applicants must be authorized to work in the US without the need for a visa sponsorship by the start date of employment. The California State Auditor's Office is not an E-Verify employer.

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• ASSOCIATE GOVERNMENTAL PROGRAM ANALYST

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-450970

Position #(s):
339-100-5393-900

Working Title:
Audit Operations Analyst

Classification:
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST $6,031.00 - $7,549.00 L

# of Positions:
1

Work Location:
Sacramento County

Telework:
Hybrid

Job Type:
Permanent, Full Time

Department Information Who are we? We are the independent oversight arm of the California State Legislature and the custodians of California's Whistleblower Hotline. Our mission is to provide objective evaluations and effective solutions that enhance the transparency, accountability, and performance of California government for the people it serves. We are trusted to produce unbiased, nonpartisan reports that provide recommendations to solve some of our state's toughest problems.
At the California State Auditor's Office, we believe that our mission to enhance the transparency, accountability, and performance of government also improves the lives of Californians. The many people helping us achieve this mission are the backbone and heart of our organization. We aspire to create a workplace that celebrates their incredible contributions and talents, and embraces their unique perspectives, identities, and values. We seek to develop an environment where everyone feels valued, respected and inspired in their commitment to public service.
Department Website: http://www.auditor.ca.gov/

Special Requirements

Any applicant receiving a conditional job offer will be subject to a background check, fingerprinting and an inquiry to the California Department of Justice to disclose criminal records prior to appointment. State Auditor's Office employees are excluded from collective bargaining.

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 10/17/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

California State Auditor's Office
N/A
Attn: Human Resources
621 Capitol Mall, Ste. 1200

Sacramento , CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

California State Auditor's Office
N/A
Human Resources
621 Capitol Mall, Ste. 1200

Sacramento , CA 95814

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications -
  Submit a Statement of Qualifications (SOQ) responding to the questions below using specific examples of your education, training, and experience. Your responses will help us determine who to interview for the position. Limit your response to one page using Arial 12 point font. We will not consider applications that do not include responses to the questions, or fail to follow this format.
  
  
• Describe a situation when you had competing assignments or projects due at the same time. What steps did you take to prioritize and complete the projects in a timely manner?
• Describe why you believe you would be a good fit for this position

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Who are you?

• You possess strong organizational and time management skills and the ability to self-manage in an environment with multiple projects with moving deadlines.
• You have familiarity with government auditing policies and procedures.
• You have the ability to develop strong working relationships and to interact with individuals at all levels in a professional manner.
• You have excellent interpersonal skills and are able to effectively communicate both orally and in writing.
• You have experience supporting executives and high-level management requiring a high degree of professionalism, tact, organization, time management, and judgment working with sensitive and confidential information.
• You have experience coordinating the schedules, calendars, and aiding daily workflow for multiple parties simultaneously.
• You must be willing to work in our Sacramento office a minimum of three days per week.

Why should you join us?

• You want to work in a professional environment with a team dedicated to making a difference for Californians and future generations.
• You have strong communication skills and are comfortable supporting multiple high-level managers and executives.
• You are detail oriented, organized, dependable, and able to work in an environment with shifting priorities.

Benefits Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: http://www.auditor.ca.gov/
Human Resources Contact:
Jennifer Moore
(916) 445-0255 ext: 298
Hiring@auditor.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Kristina Gin
(916) 445-0255
Hiring@auditor.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.