Branch Office Administrator

Your role

We're looking for a Branch Office Administrator to:
• support the local branch management team administratively
• manage calendars including conference calls, vacations and client meetings
• arrange travel bookings and itineraries
• support office administration, such as ordering supplies, scheduling vendors and managing conference logistics
• troubleshoot and provide support for any technology challenges/issues that may arise in the office
• assist with finance management, including processing of invoices and expenses
• coordinate and plan branch office business meetings, lunches, and various cultural activities

Your team

You'll be working as part of the South Florida Management Team located in the Fort Lauderdale office. You will directly support the local Managing Director and Associate Market Executive in addition to providing office support.

Your expertise

• ideally 3+ years of relevant office administrative experience in a fast-paced, large enterprise
• Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel, Teams)
• technically savvy with the ability to learn new software quickly
• flexible, adaptable, can-do attitude with strong interpersonal skills
• keen attention to detail, organized and able to seamlessly multitask
• self-starter who is comfortable managing complex and evolving situations
• proven written and verbal communication skills

About us

UBS is the world's largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors..

We have a presence in all major financial centers in more than 50 countries.

Join us

At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.

From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it's our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we're more than ourselves. Ready to be part of #teamUBS and make an impact?