Business Admin Specialist I

Classification Title:
Business Administrative Specialist I

Job Description:

The Department of Medicine, Administration is seeking a full time B usiness Administrative Specialist I . The position works in the shared services team processing fiscal transactions for all types of funds, include purchase orders, purchasing card (p-card), invoices, journal entries, reimbursements, travel, and Faculty Clinical Practice Association (FCPA) transactions.

Essential Functions;
- Responsible for processing fiscal transactions (on the shared service team), including p-card transactions, invoices, reimbursements, journal entries, requisitions, travel, and FCPA transactions.
- Responsible for checking daily reports for budget exceptions, contacting division staff concerning the exceptions, and helping to decide what corrections are necessary. Process the necessary changes to clear all errors.
- Responsible for maintaining personal contact with the Health Center and University Purchasing. Instruct divisional staff on new state and university rules, regulations, policies, and procedures. Keep all necessary training up to date. Maintain a working knowledge of University Disbursement Services and purchasing procedures.
- Responsible for maintaining property records for some divisions in the department.
- Work with divisions regarding open encumbrances and to process necessary change orders to close or increase purchase orders.
- Miscellaneous; perform other duties (as assigned by supervisor).

Expected Salary:

$16.00 - $19.09 Hourly

Minimum Requirements:

High school diploma or equivalent and one year of relevant experience; or an equivalent combination of education and experience.

Preferred Qualifications:

EDUCATION & TRAINING: None noted

EXPERIENCE: Working with Zoom and Microsoft Teams, UFConcur and MyMarket

KNOWLEDGE: Knowledge of university and state rules, regulations, policy, and procedures pertaining to fiscal transactions

SKILLS: None noted

ABILITIES
- Ability to work productively
- Ability to work independently
- Ability to problem solve
- Ability to prioritize tasks in order of importance
- Ability to operate a computer

PHYSICAL QUALIFICATIONS: None

OTHER QUALIFICATIONS: None noted

Special Instructions to Applicants:

In order to be considered, you must upload your resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:
No

Advertised: 16 Sep 2024 Eastern Daylight Time
Applications close: 23 Sep 2024 Eastern Daylight Time