Business and Facilities Support Specialist

Hiring Department

School of Nursing

Job Description

Summary

The Sinclair School of Nursing (SSON) is seeking a dedicated business and facilities support specialist to provide an array of administrative, fiscal, and operational support and building coordination. The person in this position will work independently as well as part of a team that supports the SSON faculty, staff, and students.

We are looking for someone with the following characteristics, which complement our culture and work environment:

• Highly engaged and described as proactive and self-determined.
• Positive attitude, personable with a desire for close and collaborative working relationships.
• Thrives in a fast-paced environment, likes to be on the move, and is flexible and can problem-solve in real time.
• Highly organized who is detail oriented.

Responsibilities

Perform a broad variety of administrative support duties including but not limited to collecting and distributing mail, accepting and distributing deliveries to the intended recipients, and updating information on the intranet such as office directories. Assist faculty and staff with travel and accommodations as needed including booking flights, conference registrations, rental cars, etc. Assist in records management. May perform backup duties within the office, or the duties of unit staff during periods of short staffing.

Work with Shared Services to process financial transactions and perform related actions including but not limited to accounts receivable, accounts payable, and contracts to include paying bills, invoices, purchasing card reconciliation, fees, travel expense vouchers and reconciliation, and ordering supplies.

Provide scheduling and logistics support. Review and accept room and common space reservation requests, including for class scheduling. Communicate regarding and coordinate conflicting requests. Serve as primary contact pertaining to university and departmental guidelines on acceptable use of facilities (facility use agreements, catering or food and beverages, post-event cleanup, room setup, etc.). Recommend procedures and policies.

Serve as a facilities coordinator for SSON, assisting in the general upkeep and cleanliness of the school. Liaison with custodial team, campus facilities, and CSM (Campus Service and Maintenance). Submit work orders and follow up for completion or problem resolution. Ensure the building and doors are properly unlocked and then secured at close. Move partitions as needed. Communicate with faculty and staff regarding important building matters such as utility outages, maintenance, construction, road closings. Perform daily walk-throughs. Attend building coordinator meetings.

Provide for the safety of the building and its occupants by assisting in the enforcement of SSON and University policies, and monitoring for potential safety/liability problems including emergency procedures (fire alarms, severe weather, etc.). Utilize Energy Management's Card Access application. Manage the assignment and collection of physical keys.

Shift

Monday - Friday 8:00 a.m. to 5:00 p.m. with occasional evenings or weekends

Minimum Qualifications

An Associate's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

• Working knowledge of MU PeopleSoft financial system (grants module, accounts payable and e-Pro) and Microsoft Office desired, but not required.
• Ability to work independently but also as a team member.
• A strong work ethic with the ability to effectively determine priorities.
• Excellent professional communication, organization skills and attention to detail with the ability to meet deadlines is required.
• Ability to handle and lift light to medium weight packages, and meet other physical requirements of the position, with or without accommodation.

Anticipated Hiring Range

$17.30 - $22.00 per hour

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits .

Values Commitment

We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-2146.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.