BUSINESS MANAGER II

Posting Details

Posting Details

Posting Number S12350P

Working Title BUSINESS MANAGER II

Department PSO-Carl Vinson Inst of Govt

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

The UGA Carl Vinson Institute of Government - Who We Are
As a Public Service and Outreach unit at the University of Georgia, the UGA Institute of Government contributes directly to the university's overarching public service mission of improving people's lives by helping to create jobs and prosperity, developing leaders, and addressing critical issues. This public service mission, and the Institute of Government's role in its success, is at the heart of UGA's land-grant and sea-grant mission to serve the State of Georgia and its residents.

We have a wide range of experts who inform, inspire, and innovate every day so that governments, large and small, can be more efficient and responsive to their citizens, address current and emerging challenges, and serve the public with excellence. We are uniquely positioned to provide impartial support to local governments and state agencies and convene multi-disciplinary and intragovernmental groups to plan for and address many of the challenges faced by communities across Georgia.

Our areas of expertise and focus include workforce and economic development; infrastructure and community resilience; government operations and organizational effectiveness; measuring and reporting on impact and outcomes; building skills, knowledge and capacity of government leaders and teams; and maximizing technology and data for governments and their leaders.

Whether it is through our award-winning PROPEL (Planning Rural Opportunities for Prosperity and Economic Leadership) program for rural communities, our CyberArch student program that helps Georgia communities increase their cybersecurity, our efforts to build a visionary plan for military and community partnerships to spur economic prosperity and resilient infrastructure, our financial management certificate program to build the capacity of public officials, or hosting educational events about e-mobility strategies for local governments .... We Know Georgia. Fulfilling our land-grant and sea-grant mission to serve the State of Georgia is more than a project. It's our purpose.

We are growing and excited to add individuals to our team who share our commitment to public service - building stronger communities, inspiring economic resilience, and improving quality of life for communities across Georgia and beyond.

Our Culture - How We Operate
We disseminate knowledge through research, scholarship, and instruction. We collaborate internally across our areas of expertise and across the university with academic researchers to bring best practices and expert insights to the governments and communities we serve. We are committed to fielding a team of experts who have a variety of professional and academic experiences and are grounded in our culture of excellence and approach our work with Georgia's governments in a comprehensive and objective fashion.

College/Unit/Department website www.CVIOG.uga.edu

Posting Type External

Retirement Plan TRS or ORP

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

Normal business hours are M-F, 8-5. After hours may be needed to meet deadlines.

Advertised Salary Commensurate with Experience

Posting Date 09/19/2024

Open until filled Yes

Closing Date

Proposed Starting Date 11/01/2024

Special Instructions to Applicants

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.



Position Information

Classification Title Business Operations Professional

FLSA

FTE 1.00

Minimum Qualifications

Preferred Qualifications

Position Summary

This business manager is responsible for the financial management of assigned accounts by applying a comprehensive professional understanding of financial accounting and public budgeting as it applies to higher education and public service. This will be accomplished by monitoring personal services and operating expenditures in relation to budget and actuals and includes sub-awards, contracts, and other related outsourcing of services. Using advanced knowledge of financial accounting and public budgeting, this business manager ensures that all transactions against assigned accounts meet Institute of Government guidelines, University of Georgia policies, and Board of Regents policies. Development and production of complex financial reporting is expected of this business manager for assigned accounts. Data, information, and records are to be maintained for assigned accounts in the internal financial management system - currently QuickBooks and related document management systems - for use by public service faculty, assigned staff and Institute of Government management. Proper handling of all related agreements is expected including adherence to related local, state and federal laws. This business manager also performs regular analysis and creates regular reporting for assigned accounts from the internal financial management system. Assigned accounts are reconciled regularly against University records to ensure accuracy. This business manager provides professional oversight of the fiscal affairs for assigned accounts and assists public service faculty, assigned staff and Institute of Government management regarding assigned accounts.

Knowledge, Skills, Abilities and/or Competencies

• Strong working knowledge of PeopleSoft, QuickBooks, Excel, Word required.
• Ability to work well with others.
• Ability to work without supervision on projects.
• Ability to interpret UGA financial reports required.
• Provide and grasp the value of quality customer service.

Physical Demands

• Lift up to 20 pounds.
• Work on a computer for long periods of time.
• Maneuver between four buildings located on site.

Is driving a responsibility of this position? No

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.



Duties/Responsibilities

Duties/Responsibilities

Awards Management
The business manager provides professional management for sponsored projects and departmental sales projects. This may include some or all aspects of awards management; i.e., pre-award, award and post-award. At all times the business manager serves as the primary point of contact for public service faculty in matters related to awards management to include, but not limited to:

• Negotiation, development, preparation, and management of necessary proposals, agreements, contracts, subcontracts, sales orders, invoices, or grants with internal and external constituencies;
• Analysis and preparation of regular reporting and other data resources to assist public service faculty, as well as other internal and external constituencies, in ensuring adherence to their respective scopes of work and related budgets, and when necessary assisting with amendments, changes or corrective actions required;
• Analysis and preparation of ad hoc reporting for the Institute of Government, University, sponsors or other entities as required;
• Other necessary related duties.

Percentage of time 35 Duties/Responsibilities

Fiscal Affairs
The business manager provides coordination and management of assigned Institute of Government fiscal operations and oversees assigned accounts ensuring compliance with internal, University, and Board of Regents policies and procedures. This includes, but is not limited to posting, reconciliation and reporting responsibilities and tasks including:

• Management, reconciliation and reporting of fiscal transactions utilizing QuickBooks and other University Systems as an internal fiscal control as may be required and appropriate for assigned accounts within the policies and procedures;
• Preparation, submission and management of financial transactions to include journal vouchers, employee payroll, budget journals and other transactions as may be required and appropriate for assigned accounts within the policies and procedures;
• Other necessary related duties.

Percentage of time 35 Duties/Responsibilities

Client Relations
The business manager develops and maintains a positive working relationship with internal and external clients through demonstrated competency, personal integrity and exemplary professionalism in all interactions. Through regular communication and interaction, the business manager cultivates positive working relationships.

Percentage of time 20 Duties/Responsibilities

Professional Development and Education
The business manager must possess core competencies in higher education fiscal affairs and seek continuous training and professional development to enhance knowledge, skills and abilities. The position strives always for greater efficiency and effectiveness in meeting the needs of the Institute of Government for sound fiscal affairs.

Percentage of time 5 Duties/Responsibilities

Cross-Training and Work Team Support
The business manager engages in continuous cross-training with other business managers and staff in the Office of Finance and Administration to ensure the highest levels of professional service in matters related to the fiscal affairs of the Institute of Government.

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Melanie Pearson

Recruitment Contact Email melaniepearson@uga.edu

Recruitment Contact Phone



Posting Specific Questions

Required fields are indicated with an asterisk (*). Applicant Documents Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents