Business Manager

Posting Details

Posting Details

Posting Number S12776P

Working Title Business Manager

Department VPI-Office for Student Success

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

College/Unit/Department website https://ossa.uga.edu/

Posting Type External

Retirement Plan TRS or ORP

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

Monday - Friday, 8am - 5pm. Occasional work outside of these hours.

Advertised Salary $60,000+ Commensurate with experience

Posting Date 10/14/2024

Open until filled Yes

Closing Date

Proposed Starting Date 12/02/2024

Special Instructions to Applicants

Priority application deadline is October 25, 2024.

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.



Position Information

Classification Title Business Operations Professional

FLSA Exempt

FTE 1.00

Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Position Summary

Reporting to the Fiscal Affairs Manager for the Office for Student Success and Achievement (OSSA), the Business Manager is responsible for finance, human resources, administrative, and operational tasks for the entire office. Responsibilities include processing financial transactions, serving as the office's p-card holder, managing HR transactions, and coordinating with telephone services and FMD. The Business Manager also performs other operational duties and collaborates closely with faculty, staff, and student employees to support OSSA.

Knowledge, Skills, Abilities and/or Competencies

• Experience with UGA's systems and processes including, but not limited to FMS, OneUSG Connect, UGAmart, FAME, P-card, UGAjobs, and Grad Status.
• Customer service and project management are also needed for this position.

Physical Demands

• Standard for normal office environment including lifting up to 20lbs, bending, sitting and looking at a computer for long periods of time.
• Driving as needed to perform job duties.

Is driving a responsibility of this position? Yes

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P-Card? Yes

Is having a P-Card an essential function of this position? Yes

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.



Duties/Responsibilities

Duties/Responsibilities

Financial Support

• Process financial transactions for OSSA in the Financial Management System, OneUSG Connect, UGAMart, and FAME.
• Review bi-weekly and monthly payroll for accuracy. Submission of hours for some student employees may be needed.
• Process payments and deposits in TouchNet.
• Post financial transactions to account spreadsheets.
• Submit tuition waivers for OSSA graduate assistants.
• Act as the office's P-card holder.
• Inform faculty and staff of financial policies and procedures including required supporting documentation.
• Maintain and update the office-wide vendor database.
• Assist with obtaining quotes for OSSA purchases.
• Perform other financial support duties as assigned.

Percentage of time 50 Duties/Responsibilities

Human Resources

• Supervise OSSA student employees.
• Create and upkeep positions in UGAJobs.
• Post both public and private position postings in UGAJobs.
• Process hiring proposals in UGAJobs.
• Draft offer letters for graduate assistants.
• OneUSG Connect transactions such as position funding, salary changes, summer funding, and terminations.
• Perform other HR related responsibilities as assigned.

Percentage of time 25 Duties/Responsibilities

Administrative Support + Operations Maintenance

• Act as telephone representative for the office.
• Handle copier maintenance and contract for copier.
• Order supplies.
• Liaise with FMD to submit work and surplus requests.
• Cover the front desk as needed.
• Perform other operations and administrative duties as assigned.

Percentage of time 15 Duties/Responsibilities

OSSA-wide support

• Participate OSSA/Office of Instruction committees.
• Assist with planning large events.
• Help with scheduling meetings.
• Serve as a backup for the Fiscal Affairs Manager and TRIO Senior Accountant.
• Attend training to stay current on UGA finance, HR, and operations policies and procedures, and share this information with faculty, staff, and students.
• Perform other duties as assigned.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Magen Allen

Recruitment Contact Email emb0926@uga.edu

Recruitment Contact Phone



Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a valid Driver's license?
   • YES
   • NO

Applicant Documents Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents

1. Other Documents #1
2. Other Documents #2