Business Services Intermediate Professional

University of Colorado Anschutz Medical Campus

Department: Obstetrics and Gynecology

Job Title: Business Services Intermediate Professional

Position: # 00826486 - Requisition: # 34581

Job Summary:

Jobs in this career family provide general business operations of the organization or a combination of operational responsibilities covering multiple career families. Functions include institutional research, statistical analysis, policy development and review, strategic planning and broad unit business operations such as parking and transportation services, risk management, childcare services, real estate and property management, retail services or job responsibilities that combine fiscal, HR and operational management responsibilities.

Professionals at the intermediate level are responsible for exercising discretion, analytical skill, personal accountability, and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying, and sharing knowledge directly related to a professional field.

At the intermediate level, duties may be more limited in scope and are performed with guidance and direction from other professionals.

The Business Services Coordinator is a critical member of the Division of Academic Specialists in Obstetrics & Gynecology and serves in a multifaceted role and will provide expertise in the areas of human resources, procurement, budgetary tracking, reporting and overall coordination of the division level administrative operations. The position exercises initiative to achieve division level goals and objectives, maintains confidentiality, and establishes and maintains positive working relationships. This position will oversee the functionality of daily business tasks and requires considerable organization, focus, independence, analytical and technical skills, and the ability to assist in troubleshooting complications as they arise. In addition, this position requires a working knowledge of all current University policies that are relevant to business services which may include, but not be limited to procurement, human resources, budget, events, and travel.

This position will be required to build and maintain professional relationships with faculty, fellows, and staff while subscribing to the philosophy of a team approach. The candidate for this role possesses project management skills, effective analytical and problem-solving skills, works well under pressure, and can handle complex and concurrent tasks.

Key Responsibilities:

Operational Management (75%)

• Execute projects assigned by the Division Chief or Division Administrative Director
• Determines the appropriate steps and/or stakeholders necessary to accurately complete projects.
• Handle/maintain/develop routine correspondence and materials, sensitive and confidential employee information, and employee personnel files.
• Manage recruitment postings, interviews, and candidate dispositioning for Faculty and Research Services Professionals.
• Perform the recruitment and on-boarding functions for Faculty and PRAs
• Effectively handle sensitive and confidential issues on behalf of division with timeliness, discretion, professionalism.
• Perform procurement functions including travel card, procurement card, purchase orders and associated budget management (speed type audits/reports, allowable expenditures, etc.) for the division.
• Participate in organized training and meetings to learn new aspects related to the job and retain current information on research, academic policies and procedures, and general campus operations.
• Field phone calls, emails, and general questions sent to the division.
• Serve as primary point person on administrative questions/issues as they arise for the division.
• Support the Division Chief and Division Administrative Director with calendar management.
• Coordinate division level didactic schedules, outreach touch base meetings.
• Assist with QGenda/Amion Schedules
• Experience with Survey Monkey for faculty recruitment evaluations
• Experience with Concur travel and expense reimbursement system
• Invoice and reconcile contract payments in partnership with the Division Administrative Director

Policy Development and HR (20%)

• Assist in the education, vacation, and sick leave reporting for the division
• Provide policy information to the faculty members of the division and direct to the appropriate CU Anschutz resources in partnership with the division chief and division administrative director.
• Division level event coordination
• Act as MyLeave contact for specified faculty
• Administrative Duties (5%)
• Other duties and projects as assigned

Work Location:

Onsite - this role is expected to work onsite and is located in Aurora, CO.

Why Join Us:

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off - vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, public administration, communications, or a directly related field from an accredited institution.
• 1 year of administrative experience in an academic setting with fiscal responsibilities.

Substitutions: A combination of education and related experience may be substituted for the bachelor's degree on a year for year basis, but not for the required experience.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• 6 months of Experience in HR operations, processing or supporting payroll or hiring processes.
• 1 year of Experience implementing organizational operations and procedures.
• 1 year of Experience with QGenda scheduling software
• 1 year Experience with Survey Monkey for faculty recruitment evaluations
• 1 year of Experience with Concur travel and expense reimbursement system

Knowledge, Skills and Abilities:

• Strong clerical, telephone, oral and written communication skills
• Must be well organized and detail oriented.
• Ability to display empathy and exercise active listening
• Ability to network and create relationships with various campus and community constituents
• Ability to learn through critical reflection and feedback
• Demonstrated excellence in managing project work
• Ability to enable others to succeed individually while accomplishing a collective outcome
• Comfort with ambiguity and openness to change
• Imagination to develop new concepts and improve existing services
• Ability to problem solve and make sound decisions
• Ability to relate well to students from diverse backgrounds
• Ability to manage multiple tasks concurrently
• Working knowledge of the structure, policies and procedures of higher education institutions

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email addre

Questions should be directed to: Carly Johnson, carly.e.johnson@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by September 1, 2024.

Anticipated Pay Range:

The starting salary range for this position has been established as:

$55,975-$71,201.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.