University of Colorado Anschutz Medical Campus

School of Medicine | Department of Medicine Research Office

Job Title: Business Services Professional (Senior - Principal Level) - DOM Research Office

Position: #00823341 - Requisition: #33742

Job Summary:

The Department of Medicine (DOM) is seeking a full-time Business Services Professional to serve as the first point of contact for research office programs, events, communication, and contribute to research activities to align with the Research Office's development and strategic plan. This position will provide support to the Vice Chair of Research, Principal Investigators (PI) and team members, manage project timelines, and coordinate other tasks. The position will also be engaged in translating survey data to inform the Vice Chair of Research and other stakeholders.

This Business Services Professional position provides expert coordination and administrative support for the Department of Medicine (DOM) Research Office infrastructure, initiatives, and programs designed to promote the DOM research mission. This newly created position will allow the selected candidate to learn and grow as processes are established and implemented with direct collaboration under DOM's Vice Chair of Research.

Key Responsibilities:

Research Program Coordination:

• Day-to-day project management of research office programs and events, such as annual Research Day, monthly Research Achievement Highlights (REACH) forums, educational series, etc.
• Logistics include managing timelines for multiple programs concurrently, scheduling meetings and rooms, preparing agendas, inviting speakers, editing bios for length and content, reimbursement gift cards for time spent for reviewers and prizes for posters, ordering catering, etc.
• DOM Research office data collection and metrics: Developing and maintaining REDCap surveys for research programs, extracting and analyzing data from REDCap surveys, and aggregating data across databases, information sources, survey responses, and other data sources; ensuring metrics quality and consistency, and conducting descriptive analyses of project databases to produce tables, figures, and other infographics that summarize key findings for inclusion in project deliverables.
• Draft policy documents based on the research team's input and ideas in collaboration with the Research Services Grants Manager.
• Organize, collect materials, and format applications for national research awards.

Administrative Support:

• Serve as a resource to the Vice Chair of Research, PIs and other stakeholders by:
• Drafting professional emails to all research constituents, including staff, faculty, and DOM leaders.
• Be the primary owner for the DOM Research email and calendar, including managing correspondence and calendar events/series.
• Organize meetings for new initiatives, including collation of background documents from different sources.
• Organize meeting minutes and action items in a timely manner.

Communications:

• In collaboration with the Department of Medicine Communication team, develop and update marketing materials for research programs, announcements, and website.
• Maintain and update program templates for effective and consistent internal branding and communication.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of three (3) days per week on campus and as needed for in-person meetings.

Why Join Us:

Since its establishment in 1883, our department has been an innovative leader in advancing patient care, education, and research. With 14 divisions, our clinical, research, and academic programs attract the best providers, investigators, staff, and students from around the world who are transforming the future of health care.

The Research Team provides infrastructure and support to advance the research mission of the Department of Medicine (DOM), including all research types across the translational spectrum. Our mission is to create an integrated research ecosystem for our research teams to make transformative discoveries that improve lives. The Business Services Professional will facilitate and organize DOM Research programs, including the implementation of new programs: https://medschool.cuanschutz.edu/medicine/research

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off - vacation, sick, holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

Senior Level:

• A bachelor's degree in science, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
  • A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
• Two (2) years of professional level business or project administration experience.

Principal Level:

• A bachelor's degree in science, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
  • A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
• Three (3) years of professional level business or project administration experience.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Two (2) or more years of research management experience with increasing responsibilities.
• Two (2) or more years of professional level research or related experience.

Knowledge, Skills, and Abilities:

• Ability to communicate effectively and professionally, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Advanced knowledge in Microsoft Suite, specifically in Excel (database management and formulae manipulation, pivot tables), Word (writing and editing documents efficiently), and managing multiple Outlook accounts.
• Able to prioritize multiple projects and tasks to complete work quickly and accurately.
• Ability to analyze and solve complex problems and apply qualitative and/or quantitative analytical approaches.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Familiarity with Teams, Zoom etc.
• Must be able to work independently following training.
• Demonstrated commitment to advance diversity and inclusion.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to: Trisha Loftin, trisha.loftin@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by June 17th, 2024. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

Senior Level: $58,793 - $74,784

Principal Level: $67,611 - $86,001

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.