Business Support Specialist - State Prog Admin Intermediate

Minnesota Management and Budget (MMB) is a state agency that serves the people of Minnesota by providing the state with leadership and guidance to support efficient and effective government, a world class workforce, and responsible financial management.

Job Details

Working Title: Business Support Specialist
Job Class: State Program Administrator, Intermediate
Agency: Mn Management & Budget

• Job ID: 77744
• Location: St. Paul
• Telework Eligible: Yes
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 09/13/2024
• Closing Date:09/26/2024
• Hiring Agency/Seniority Unit: Mn Management & Budget
• Division/Unit: Office of Inclusion
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $25.29 - $36.71 / hourly; $52,806 - $76,650 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 214 - MN Assoc of Professional
• FLSA Status: Non-Exempt
• Designated in Connect 700 Program for Applicants with Disabilities : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

This position is reopening for additional applicants. If you already applied, you do not need to reapply and are still under consideration.

Business Support Specialist serves as the primary administrative support and liaison for the Chief Inclusion Officer providing high-level technical, confidential, administrative, and office assistance to the Chief Inclusion Officer so that office activities are implemented in a timely, efficient, and effective manner. This position will provide administrative and technical support to Office of Inclusion staff members at the direction of the Chief Inclusion Officer, assist with press-related correspondence, and support Office of Inclusion planned events. This position will provide internal and external customers, clients, and Office staff with prompt and correct information, assistance, and services. This position will work to ensure that the office is creating a strong, diverse, equitable, inclusive, and thriving Minnesota that is free of discrimination by working to identify opportunities for relationship-building with key stakeholders.

• Develop, coordinate, and facilitate communications for the Office of Inclusion so information about the Office and its activities are appropriately shared with MMB leadership and staff, other state agencies, and members of the community.
• Provide administrative support for the Office of Inclusion, maintain confidential/emergency data, manage relations with other divisions, develop meeting agendas, and prepare organizational charts.

Qualifications

Minimum Qualifications

• Two (2) years professional experience supporting business meeting agendas, creating detailed project plans and drafting communication materials for the public.
• Please make sure your resume clearly describes your experience in:
  • Planning and coordinating meetings, developing agendas, and coordinating planned activities.
  • Experience in purchase orders and contracts.
• If you meet the above minimum qualifications, you will then be contacted to submit a written assignment for further consideration.

Preferred Qualifications

• Experience in developing and drafting Diversity, Equity and Inclusion materials for the public, Governor's office, Commissioner's office, and state agencies to increase visibility and communicate priorities.
• Experience with SWIFT payroll system.

Additional Requirements

Minnesota Management and Budget will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment.

Application Details

How to Apply

Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers .

Contact

If you have questions about this position, contact Anne Ward at anne.ward@state.mn.us or 651-757-1789 .

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Anne Ward at anne.ward@state.mn.us .

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition reimbursement < Remove this bullet if this position is not eligible for tuition reimbursement >
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the job information line at 651-259-3637 or email careers@state.mn.us and let us know the support you need.