The Luddy School of Informatics, Computing, and Engineering is world-renowned as an innovative leader in the teaching and research of the use of technology to solve real-world problems. We focus on what is possible and take a broad view of computing and information technology education and research. The Luddy School also prides itself on its welcoming, inclusive atmosphere that encourages collaboration while respecting individual ideas and expression.

Luddy Career Services partners with students in the Luddy School of Informatics, Computing, and Engineering as well as employers recruiting for technology, information, and engineering opportunities. We serve Luddy students in all levels of their career development, from exploratory and pre-major students to those pursuing undergraduate, master's, and doctoral degrees, in addition to our alumni. Our mission is to provide opportunities and resources that will empower students to define their career goals, develop professional life skills, obtain related experience, and realize their career potential.

Job Summary

The priorities of this role are leading annual outcome data collection and analysis for the school, managing day-to-day career services operations, project management, and overseeing office financials.

Department-Specific Responsibilities

• Manages Luddy annual outcome data collection, metrics analysis, and trend reporting for team, school, campus, and university stakeholders.
• Leads, develops, and implements office processes to create efficient day-to-day operations and effective communications (including social media).
• Co-leading management of 10-15 peer career advisors (hourly student staff) to provide outstanding customer service, ensuring a welcoming and inclusive first interaction with Luddy Career Services physically and digitally.
• Standardizes project management practices and operations across the office, including managing project timelines and resource plans for multi-project/multi-phase initiatives with multiple other departments.
• Manages projects for student and employer focused resources, such as the office's annual career search guide, program infographics, and website hiring reports.
• Supports employer recruiting and student engagement with career services through leading operational efforts for in-office interviews, on-campus events, advising appointments, and student workshops.
• Organizes office finances and resource utilization to minimize costs, maximize impact, and meet team needs.
• Provides project support to Director of Career Services, including supporting strategic planning efforts, establishing operational goals, and establishing associated metrics.

General Responsibilities

• Manages medium to large projects, from start to finish, ensuring on time completion within budget.
• Develops project plan(s) and efficiently analyzes, tracks, forecasts, and reports on project metrics and shortfalls.
• Coordinates and facilitates efforts of project team(s) consisting of various staff and hourly employees.
• Communicates ongoing changes in tasks, goals, or performance.
• Collaborates to ensure that project objectives are achieved within established time frames.
• Participates in client meetings, vendor/contract decisions, and development of project requirements and specifications.
• May provide guidance and support to less experienced peers.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in relevant field

WORK EXPERIENCE

Required

• 2 years of relevant experience

SKILLS

Required

• Ability to drive multiple projects to successful completion
• Demonstrates project management skills
• Proficient communication skills
• Excellent organizational skills
• Excellent collaboration and team building skills
• Demonstrates time management and priority setting skills
• Highly thorough and dependable

Preferred

• Experience working with software such as: Handshake, Tableau, PowerBI, Airtable, and Excel

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Advertised Salary

$57,000.00 - $63,000.00 per year, based on candidate experience and internal equity.

Work Hours

Monday through Friday, 8am to 5pm (EST).

Occasional evening and weekend work may be required.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure .

Job Classification

Career Level: Career

FLSA: Exempt

Job Function: General Administration

Job Family: Project Management
Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

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