Child Development Center Administrative & Office Specialist (2 positions)

Posting Details

Posting Summary

Working Title Child Development Center Administrative & Office Specialist (2 positions) Role Title Admin and Office Spec II Role Code 19012-SW FLSA Nonexempt Pay Band 02 Position Number 295W1012 Agency Tidewater Community College Division Tidewater Community College (Div) Work Location Norfolk - 710 Hiring Range 14.31 per hour, part time Emergency/Essential Personnel Yes EEO Category F-Admin Supp Full Time or Part Time Part Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule
Monday- Friday between the hours of 7am-7pm
Part time, 29hrs
Sensitive Position No Job Description

Tidewater Community College has served South Hampton Roads - both students and employers - for 50 years. It has grown from 1 campus into a regional educational and economic force. TCC is the largest provider of higher education and workforce services in Hampton Roads, enrolling nearly 28,000 students in 2019-20. Founded in 1968 as a part of the Virginia Community College System, Tidewater Community College ( TCC ) services South Hampton Roads with 4 campuses in Chesapeake, Norfolk, Portsmouth, and Virginia Beach, 7 regional centers and 2 important cultural institutions. The college had 3,203 graduates in 2019-2020, 40 percent of whom pursued degrees that would let them transfer to 4-year institutions. Of South Hampton Roads residents enrolled in higher education 36% enrolled at TCC . TCC’s institutional accreditation is affirmed through 2027 by the Southern Association of Colleges and Schools Commission on Colleges.

The Administrative Assistant provides frontline, administrative, and clerical support to childcare operations at the assigned Child Development Center campus and primarily the site Program Director. Also performs administrative support functions and duties College-wide for the Director of Child Development Centers. This position has been designated an essential position. The employee filling this position may be required to report to work or otherwise fulfill the responsibilities of the position in the event of a college/campus closure due to weather or other emergent conditions(s).

This recruitment is to fill two positions. One position is for the Portsmouth Campus and the other position is for the Norfolk Campus

Functional Responsibilities:

• Provides front desk coverage, logs children in and out of the facility, and informs and answers questions regarding programs and services, patron financial obligations, attendance, waiting lists, events, and policies and procedures.

• Ensures child registration and enrollment paperwork is complete and current.

• Takes telephone calls and responds to inquiries, referring calls to supervisor or other personnel when appropriate.

• Ensures that all USDA food program records are accurate, up-to-date and readily available.

• Prepares necessary daily, weekly and monthly reports in compliance with reporting policies and procedures and ensures they are submitted in a timely manner.

• Charges and records payments in accordance with proper procedures. Notifies supervisor of all delinquent payments.

• Responsible for monitoring all supplies and resources. Notifies supervisor of items that need to be ordered.

• Interact professionally with employees, parents, and local community members.

• Maintain confidential filing system and records on site and electronically.

• Interacts with children using approved child guidance and age-appropriate techniques.

• Observes program participants for signs that may indicate illness, abuse, or neglect and reports as directed.

• Incumbent is a mandatory reporter to Child Protective Services as prescribed by local policy in the case of suspected incidences of child abuse and neglect.

• Knowledge of childcare operations preferred

Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
-Must be at 18 years of age, have fulfilled a high school program completion or the equivalent.

• Demonstrate skill in problem solving techniques and the ability to apply sound judgment in resolving customer related issues

• Demonstrated knowledge of and ability to use proper business phone etiquette and provide superior customer service

• Demonstrated knowledge in computer competency to include data entry, database, spreadsheet and word processing programs, internet navigation and searches, and electronic mail

• Ability to communicate effectively orally and in writing with a diverse public, including ability to draft reports and correspondence

• Demonstrated ability to work in a fast-paced environment while maintaining harmonious working relationships with internal and external customers

• Ability to lift and maintain 40 pounds
Additional Considerations
N/A
Operation of a State Vehicle No Supervises Employees No Required Travel
N/A

Posting Detail Information

Posting Number WGE_2150P Recruitment Type General Public - G Number of Vacancies 2 Position End Date (if temporary) Job Open Date 09/05/2024 Job Close Date 10/03/2024 Open Until Filled Agency Website TCC.edu Contact Name Email Phone Number Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, anEEOemployer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, theVCCSis committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
TheVCCSis anEOEand Affirmative Action Employer. In compliance with the Americans with Disabilities Acts ( ADA and ADAAA ), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.