Forensic Administrative Specialist III - Director's Office - WF004 (Wage)

Title: Forensic Administrative Specialist III - Director's Office - WF004 (Wage)

State Role Title: Administration and Office Specialist III

Hiring Range: $22.00 - $24.00 per hour

Pay Band: 3

Agency: Department of Forensic Science

Location:Dept of Forensic Science

Agency Website:www.dfs.virginia.gov

Recruitment Type: General Public - G

Job Duties

PART TIME - NO BENEFITS
(Average of 29 hours per week, not to exceed 1,500 hours annually)

The Department of Forensic Science (DFS) seeks a highly skilled, detail oriented Forensic Administrative Specialist III to work in the Agency Director's Office. The selected candidate will be required to prioritize and manage work while providing administrative support to executive management staff and the Grants and Administration Program Manager. The selected candidate will be expected to maintain effective and congenial working relationships with a variety of people in a professional team environment, establish work priorities, follow written protocols and oral instructions, and independently perform routine duties. Candidates for consideration will have excellent writing skills and advanced skills in the use of Microsoft Office products.

This is a wage position limited to working no more than 1,500 hours per agency during the 12-month period of May 1 - April 30, regardless of the hire date. The wage employment period resets on May 1 of the following year. All wage employees are limited to working no more than 29 hours per week on average over the 12-month period. This wage position offers no state benefits.

Duties will include:
• Responding to and directing business related telephone calls to the appropriate person
• Providing assistance related to requests for case files using computerized tracking systems
• Serving as the agency Parking Coordinator
• Distributing mail and routing official documents
• Making travel arrangements and conducting routine procurement transactions
• Developing spreadsheets, creating charts, and entering data using Microsoft Excel
• Providing basic website support
• Creating and managing electronic surveys
• Providing assistance with a variety of projects, as needed
• Providing assistance with the Historical Case File project

Minimum Qualifications

• Experience preparing correspondence, documents, and reports in an accurate and professional manner, including proper use of grammar and punctuation
• Experience creating charts, graphs, and formulas using data in Excel
• Demonstrated proficiency with Microsoft 365 to include Word, Excel, and PowerPoint
  

Additional Considerations

• Work experience using a computerized tracking system for storage and retrieval of information or data
• Experience updating and posting information in WordPress or other website development software
• Experience using a business charge card and/or experience using the eVA procurement system.
  

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

The Department of Forensic Science is an Equal Opportunity Employer and is V3 Virginia Values Veterans certified. The Department strictly prohibits discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce. Veterans, AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.

Applications for this position must be submitted electronically, through this website, no later than the position's closing date stated in the announcement. Mailed, emailed, faxed, or hand delivered applications and resumes will not be accepted. Consideration for an interview is based solely on the information within the application and/or resume and required transcripts (if applicable).

Applicants needing accommodations during the application and/or interview process may contact the Human Resource office at 804-786-0150 or dfshumanresource@dfs.virginia.gov for additional information. Auxiliary Aids and Services are available upon request to individuals with disabilities.

DFS does not provide sponsorship; therefore, applicants must be legally authorized to work in the United States at the time of employment.

Background Investigation: Selected candidate(s) must successfully pass a background investigation to include a fingerprint-based criminal history check. Selected candidate(s) must provide a DNA sample via a buccal swab (saliva sample) and successfully pass a drug test. Reference checks will be conducted to include contact with current and previous supervisors.

Employment Eligibility Verification: DFS will record information from each new employee's Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

Economic Interest Statement: The selected candidate is required to file a Statement of Economic Interests form pursuant to the Code of Virginia § 2.2-3114, as a condition of employment. Additionally, the statement is to be filed annually by February 1. The selected candidate is required to complete the Statement of Economic Interest training within 60 days of employment and every two years thereafter.

Contact Information

Name: Tracey Kazelskis

Phone: 804-588-4000

Email: tracey.kazelskis@dfs.virginia.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.