Per CCR 249.3, this job control may be used to fill subsequent vacancies.

Ready to take that next step in your career path or show off your technical skills with a new department? Do you want to work with an amazing team? Are you a confident, hard-working individual looking for challenging, meaningful work in a fast-paced environment that supports California's agriculture, protects California from invasive plants and pests, and feeds the nation? Is work life balance important to you? Do you enjoy the rewards of problem solving and assisting others? If your answer to any of these questions is 'YES!!!' then the Senior Personnel Specialist - Compliance Officer at the California Department of Food and Agriculture (CDFA) is the position for you!

Under the general direction of the Staff Services Manager I, the Senior Personnel Specialist (SPS) serves as the Transactions' Unit Compliance Officer and technical expert in order to generate various reports for HRB managers and supervisors; resolves the most complex, specialized, sensitive, and critical personnel and payroll functions in Transactions; and facilitates Transactions related training to departmental and DAA staff. The SPS acts as the staff specialist in a lead role to the Personnel Specialists and serves in a lead capacity over the reception staff. The SPS is responsible for thorough and detailed written and verbal interpretation of State personnel laws, rules, and regulations; State Controller's Office (SCO) payroll letters, personnel letter, and leave accounting letters; and collective bargaining unit contract provisions.

CDFA protects the State of California by monitoring, promoting, and enhancing local and global agriculture. California is one of the leaders in the Nation for food and agriculture. California grows over one-third of the country's vegetables and three-quarters of the country's fruits and nuts! California supplies 99% or more of the nation's exported almonds, kiwifruit, artichokes, dates, figs, garlic, olives, olive oil, pistachios, walnuts, and more! Additionally, almonds from California are exported to more than 7 countries! California also exports grapes and dairy products worldwide. Meaning CDFA is helping California feed the world!

Duties include but are not limited to:

• Review and process all personnel transactions related to the DAAs.

• Monitor and maintain the HRB Transactions Mailbox, respond and/or distribute emails to the appropriate Personnel Specialist (PS) as necessary.

• Review, process, and reply to all A01 requests initiated by other departments.

• Oversee the retirement tracking spreadsheet to ensure the PSs process accurately and timely in compliance with the California State Controller's Office's (SCO) Personnel and Payroll Services Division (PPSD) Lump Sum Separation Tool Kit.

• Oversee and track monthly and special process reports related to personnel transactions including but not limited to the; Intermittent Benefit Tracking (IBT) Report, Compensated Time Off (CTO) older than 9 months report, PT over 16 hours, and Retired Annuitant Approaching 960 hours.

• Create, analyze, and update Transactions related processes, procedures, and forms as necessary.

• Review, complete, and setup garnishments.

• Track, review, and set up payroll deductions for Accounts Receivables (A/Rs), working directly with Financial Services to ensure timely notification and completion.

• Act as co-lead for PSs within the unit; serve as expert staff resource for difficult and complex personnel/payroll issues.

• Independently resolve complex personnel and payroll related issues presented by the Personnel Supervisor Is (PSI) in order to provide consistent direction and guidance the PSs.

Candidates may perform these essential functions with or without reasonable accommodation.

You will find additional information about the job in the Duty Statement .

Working Conditions

The duties of this position are primarily conducted indoors. Incumbent works in an office setting with various levels of personnel. The office is equipped with standard office tools including a desk, ergonomic chair, telephone with voicemail, computer, calculator, and file cabinets.

Travel by State vehicle or other public transportation systems to various locations throughout the State to attend training or meetings is required on an occasional basis.

Regular or recurring telework may occur as part of the incumbent's ongoing regular schedule in accordance with CDFA's Telework Policy.

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• SENIOR PERSONNEL SPECIALIST

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-435695

Position #(s):
014-803-1317-XXX

Working Title:
Compliance Officer

Classification:
SENIOR PERSONNEL SPECIALIST $5,338.00 - $6,689.00 A

# of Positions:
1

Work Location:
Sacramento County

Telework:
Hybrid

Job Type:
Permanent, Full Time

Department Information
The Human Resources Branch (HRB) provides a full range of services to the eight divisions and Executive Office of the California Department of Food and Agriculture (CDFA), and the 52 District Agricultural Associations (DAA). Services include personnel transactions, examinations, labor relations, position allocation, employee discipline, workers' compensation, disability management and consultation services to management in all Human Resource areas.

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 6/27/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Food & Agriculture
Attn: Human Resources Branch JC-435695
1220 N Street, Room 242

Sacramento , CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Food & Agriculture
Human Resources Branch JC-435695
1220 N Street, Room 242

Sacramento , CA 95814
ELECTRONIC APPLICATION IS PREFERRED. All mail or drop-off applications must include JC-435695
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Stephanie O'Rilley
(916) 639-7182
stephanie.orilley@cdfa.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Office of Civil Rights
(916) 654-1005
Civil_Rights@cdfa.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Hard Copy Applications:

If you are dropping off or mailing in your application, please use the Examination/Employment Application, STD 678 Revised 10/2023 version.

Additional Information:

Please do not include any confidential information such as social security number, marital status, ethnicity, age, salary or disability information on any of the documentation uploaded with your online application.

If the classification you are applying for has an education requirement, transcripts will be required to verify you meet the minimum qualifications of the classification. Please be sure to redact any confidential information before uploading your transcripts.

Upon hire you may be required to provide official sealed transcripts or an original degree or certificate.

Applicants with foreign degrees may be asked to provide an official foreign transcript evaluation which indicates course work is equivalent to a degree from an accredited U.S. College or University.

This position may require a medical clearance.

Alternate Classifications and Training and Development assignments may be considered.

Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.