Comptroller - IT Asset and Contract Management Analyst

Job Description

Applications must be filed at: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00044427

Are you ready to grow, make a positive impact? If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!

Innovation, collaboration, and a commitment to excellence best describes the culture here at the Comptroller's Office. We take pride in the work we do serving as Texas' accountant, tax collector, treasurer, and much more! The Comptroller's office serves virtually every citizen in the state. As Texas' chief tax collector, accountant, revenue estimator, treasurer and purchasing manager, the agency is responsible for writing the checks and keeping the books for the multi-billion-dollar business of state government.

Our agency workforce is as diverse as the people of Texas we serve. We value our employees and take very seriously our collective commitment to public service. Personal development opportunities are strongly encouraged through available workshops, teambuilding exercises, and on the job training. We offer flexible scheduling that helps employees maintain a healthy work-life balance.

Click here to see an inside look at the Texas Comptroller's office!

ABOUT THE Division



General description

The Texas Comptroller's Office is looking for an Asset and Contract Manager to join our Information Technology Division. This role will assist procuring the agency's software and hardware needs. The day-to-day responsibilities will include developing and managing projects through the Asset & Contract Management lifecycle and working closely with the requesting divisions, Budget, Legal, and the Contract Administration and Procurement divisions. You would be a great fit for this role if you work well in a fast-paced environment, works well with others, and adaptive to continuous changing circumstances.

Work Hours

Work hours are 8:00AM to 5:00PM, 40-hour week, Monday - Friday. Occasionally work additional hours on evenings, weekends or holidays. Hours may change based on business need.

Teleworking may be considered if certain working conditions are met. The candidate must have permanent residency within the state of Texas and must be able to meet in office requirements, which can vary among different sections (i.e., report to office 2 days/week, etc.) and additional days if requested. Travel reimbursements are not provided for teleworking.



Qualifications:

Minimum Qualifications

• Bachelor's degree.

• Five (5) years' experience in the development of Statements of Work, Asset Management, or Property Management with an emphasis on procuring or managing hardware or software assets and related services.

• Three (3) years' experience in contract administration, management, evaluation, or monitoring of contract providers.

• Experience in reviewing procurement or contract solicitation instruments (RFP, RFQ, RFO, and DIR Price Request (PR))

Preferred Qualifications

• Bachelor's degree in business or public administration, computer science, law, or a related field.

• Three (3) years' experience with implementing and managing IT procurements and/or contracts.

• Recent (within last two years) Texas state agency procurement or contract management experience.

• One (1) year or more experience with planning, developing, drafting, managing or overseeing contract instruments or purchase orders per the guidelines and procedures published in the Texas Procurement Manual and the Texas Contract Management Guide.

Substitutions

• One additional year of experience in the development of Statement of Work for IT systems, hardware and software may substitute for thirty (30) semester hours of the required education, with a maximum substitution of 120 semester hours (four years).

• Certification as a Texas Contract Manager (CTCM) may substitute for up to one year of the required experience or thirty semester hours (one year) of the required education, but may not substitute for both experience and education.

LICENSES / CERTIFICATIONS

Required:

Certification as a CTCM/CSAM/CHAMP/CITAM must be obtained within 12 months of employment.

Preferred:

Certified Texas Contract Manager (CTCM)

Certified Software Asset Manager (CSAM)

Certified Hardware Asset Manager (CHAMP)

Certified IT Asset Manager (CITAM)

In this role you will:

IT Asset Procurement

• Prepares solicitations for software, hardware, and/or professional services, and coordinate evaluation and selection of vendor responses.

• Prepares complex solicitations by working with the business areas to develop high-level functional and technical requirements.

• Reviews and negotiates new software licenses, maintenance agreements, and professional services agreements.

• Requisition purchases of IT assets, licenses, maintenance renewals, leases, and/or subscriptions.

• Assists end-users, purchasers, and contract managers/monitors with all phases of the procurement process or contract life-cycle.

• Coordinates with IT Contract Administration staff on the receipt of purchase orders, invoice tracking and reconcile changes in inventory.

IT Asset Management

• Administers enterprise wide IT asset management program, coordinates with IT Asset stakeholders to provide direction on IT Asset Management best practices, procedures and technology directives.

• Manages IT asset inventory in a tracking system.

• Uses software discovery tools in client, distributed and mainframe environments to monitor software or hardware use and maintain software license compliance.

• Performs internal & external software audits as required.

• Monitors hardware infrastructure change requests and assess possible impacts to license entitlements.

• Serves as liaison to the IT Contract Administration staff and the Legal Contracts staff as it relates to the functions of IT Asset Management.

• Ensures IT Division and legal guidelines are followed for managing IT hardware or software assets.

• Manage complex assets to ensure compliance with contact terms and conditions.

• Coordinates with IT Asset stakeholders to provide direction on IT Asset Management best practices, procedures and technology directives.

Contract Management

• Manages and documents complex IT contracts throughout contract asset life cycle.

• Works with business areas when issues arise for compliance with complex contract compliance.

• Coordinates with agency management and contract stakeholders on any issues related to contract documents and contract performance.

• Monitors and reports upon contractor performance and/or progress to ensure goods and services conform to the contract requirements.

Performs other related duties as assigned

Maximize Your Earnings!

At the Comptroller's office, we know potential employees are looking for more than just a paycheck. The agency offers a strong benefits package for you and your family. Insurance, retirement plans, and a flexible work schedule are just the start. See our benefits offering

If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!

Important Note to the Candidate:

Salary is contingent upon qualifications. If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

MILITARY PREFERENCE

To receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

Click on the occupational category for the position.

Additional MOS can be found at the State Auditor's Office,

Military Crosswalk Guide.

The Texas Veterans Commission provides helpful employment information. Go to: http://www.texasskillstowork.com, http://www.onetonline.org, https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets.

Applications submitted through Work in Texas:

Work In Texas (WIT) applicants must complete supplemental questions to be considered for the position. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.

The Comptroller's Office is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity.

An applicant must be eligible to work in the United States to be hired at the Comptroller's office and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment.