Contract Analyst

Under the supervision of the State Controller's Office (SCO) Unclaimed Property Division (UPD), Staff Services Manager I (Supervisor) in the Administrative Section, Support Services Office, the Staff Services Analyst performs work of average difficulty in a wide variety of analytical functions related to the preparation, review, evaluation and tracking of the Division's contracts, budget and procurement. The incumbent w ill work both independently and, in a team-oriented environment that focuses on client services. Work at this level is distinguished from lower-level assignments by the analytical and evaluative nature of the work, rather than the performance of process-oriented assignments.

Duties and Responsibilities:
(Candidates must perform the following functions with or without reasonable accommodations.)

• Assist in the preparation and management of the Division's contracts. Coordinate, initiate, prepare, monitor and project the Division's contract needs. Research and consult with Unclaimed Property Division's (UPD) Subject Matter Experts and contractors/vendors to identify contract terms and conditions. Analyze and provide recommendations to the Scopes of Work, Cost Worksheets and other contract related documents.

• Ensure timeliness of contract solicitation, execution, extension, and service, including dissemination of contract information and statuses. Monitor and manage contract usage and spending to ensure timeliness of amendments and funding encumbrances.

• Maintain office equipment and furniture inventory related to contracted items. Review the condition of equipment and furniture for service, salvage, or disposal. Coordinate and maintain the repair and maintenance services and records. Ensure vendors are on schedule and services are completed to satisfaction.

• Conduct procurement activities for the Division. Coordinate, initiate, monitor, and project procurement activities and supply orders within the procurement delegated authority. Prepare FI$Cal requisitions.

• Authorize and monitor expenditures within the Division's budget for the purchase, repair, and maintenance of equipment and furniture; maintain records for equipment specifications, materials and supplies. Receive and stock inventory.

• Review and confirm receipt of goods or services, Audit invoices to verify correct billing information and dollar amount, Approve, dispute and/or settle invoices in accordance with the State Administrative Manual and SCO Contracts and Procurement Office guidelines.

• Assist in the tracking of the Division's budget. Track expenditures in various spreadsheets. Assist in conducting analytical studies and special projects related to various budgetary and operational issues. Assist in completing various budgetary reports as required by UPD management, SCO Budget Office or the SCO Departmental Accounting Office.

You will find additional information about the job in the Duty Statement .

Working Conditions
Required Hours: Monday-Friday, Start 8:00 or 8:30am, End 5:00 pm

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• STAFF SERVICES ANALYST

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-449323

Position #(s):
051-550-5157-151

Working Title:
Contract Analyst

Classification:
STAFF SERVICES ANALYST $3,749.00 - $4,698.00 A
$4,059.00 - $5,081.00 B
$4,868.00 - $6,093.00 C

# of Positions:
1

Work Location:
Sacramento County

Telework:
Hybrid

Job Type:
Permanent, Full Time

Facility:
Unclaimed Property Division

Work Shift:
8 or 8:30am to 5pm

Work Week:
Monday - Friday

Department Information The Office of the State Controller (SCO) is the destination employer within the State of California. As California's chief fiscal officer, the Controller's Office ensures accountability and transparency of California's financial practices while promoting fairness and opportunity for all. Here, you'll work in a collaborative and supportive environment with diverse opportunities for professional growth and development. A career with the SCO offers meaningful work that directly impacts the state's future.

The Unclaimed Property Division (UPD) of the California State Controller's Office plays a vital role in reuniting Californians with their lost or forgotten assets, such as bank accounts, stocks, or uncashed checks. This division safeguards unclaimed property and works diligently to return it to its rightful owners, ensuring fairness and financial equity across the state. By joining this division, you'll be part of a team that directly impacts people's lives on a day-to-day basis.Take the next step in your career with an organization that values innovation, integrity, and the well-being of its employees. Apply today and build a California where everyone thrives!

To learn more about the SCO, visit: https://www.sco.ca.gov/index.html

How did you hear about us? Take our survey here: https://www.surveymonkey.com/r/SCOJOBS

Special Requirements

A cover letter is required.

A Statement of Qualifications is required; please see 'Required Application Package Documents' for instructions.

Take the Staff Services Analyst examination here:
https://calcareers.ca.gov/CalHRPublic/Search/ExamSearchResults.aspx#classid=2151

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 9/24/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

State Controller's Office
Attn: Human Resources Office, C.B.
300 Capitol Mall 3rd Floor, Ste 300

Sacramento , CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

State Controller's Office
Attn: Human Resources Office, C.B.
300 Capitol Mall 3rd Floor, Ste 300

Sacramento , CA 95814
Applications dropped off in person must be received by 5 p.m. in HR, by the final filing date.
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications - Your response must be no more than two pages in length, double spaced, and Arial 12-point font. Include your full name and JC# at the top of each page. You must include the SOQ number and writing prompt with your response to each item. Resumes and cover letters do not take the place of the SOQ. Applications without a clearly titled SOQ or failure to follow instructions above may not be considered for this position.
  
  Your SOQ must include responses to the items listed below:
  
  1. Identify the skills you believe are most crucial to be successful in this position and why. Describe your experience using the identified skills.
  
  2. What skills do you have that will demonstrate your ability to effectively communicate with vendors and ensure the services are completed as agreed upon?
  
  
• Other - Cover Letter: 1 page, single spaced, Arial 11, normal margins (1" margins all around)

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Ability to analyze data and present ideas and information effectively

• Ability to consult with and advise administrators or other interested parties on a wide variety of subject-matter areas

• Excellent communication and writing skills

• High degree of initiative and ability to work within a team setting

• Good judgment and ability to make decisions

• Excellent organizational and research skills with attention to detail

• Ability to be flexible to handle multiple tasks and changing priorities

• Excellent customer service skills

• Experience in MS Office Suite/365 and Adobe PDF

• Experience in or knowledge of the State's contracts and procurement processes

• Experience in or knowledge of the Fi$Cal system

Benefits Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Brendan Duhow
(916) 631-3257
BDuhow@sco.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
SCO EEO Officer
(916) 324-2223

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.