Contract & Invoice Operations Analyst

Contract and PO Execution
Prepare contract documentation using the latest versions of templates;
Review contracts for accuracy and completeness;
Facilitate execution of contracts for Google's ATI product design team;
Process contract documents per the established Google platforms using Project
Management Tool (PMT), Google-wide contract and deals approval system
(SIMBA), procurement platform (BuyingHub) Requisitioning tool (Ariba SAP )
and Googles bug/issue tracking tool (Buganizer) - Google Platforms are subject
to change;
Monitor and track status of proposal and contract workflows, facilitating any issues
that may arise in the process;
Track and facilitate business, finance and legal approval of contracts;
Track and expedite Purchase Order (PO) approval workflow to ensure timely
Issuance;
Work with Project Management Tool administrators to resolve any issues arising
with funding allocation, expense type, account numbers, location codes, cost
codes, workflows, etc;
Address Google platform or deliverable inquiries;
Vendor Management
Track and facilitate Vendor Onboarding;
Support with Vendor system enrollments
Invoicing
Oversee issues with invoice/payment processing, tracking, and reporting for design
contracts;
Work with appropriate teams to resolve any vendor/payment issues regarding
design invoices;
Budget Management
Support the new SAP, Ariba, and cashflow systems to process all contracts and PO
executions;
Assist in cashflow and budgeting for Operating Expenses. This includes
management of Googles internal cashflow reporting tool for all products and
organization budgets;
Reconciliation and Transfer of PO/Budgets ;
Support with PO Closeout
Miscellaneous
Provide monthly updates to the teams for cashflow status and spend, including
challenges & issues;
Assist in resolving any quality issues and/or implementation towards improvement
of
processes;
Troubleshoot access related issues;
Support the Product team, as required;
Support PMT dashboards' issues;
Address other miscellaneous items that may arise in the course of daily work;
Help train new employees for Budget Funding - Contracts - POs - Vendor
Onboarding workflows and Google platforms
Monthly maintenance of organizational trackers and team resources

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Required Skills & Experience

Nice to Have Skills & Experience

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.