Contract Management Specialist 1 / Trainee

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NON-COMPETITVE MINIMUM QUALIFICATIONS

For Appointment to the Contract Management Specialist Trainee 1 (equated to SG-13): bachelor or higher degree is required.

For Appointment to the Contract Management Specialist Trainee 2 (equated to SG-14): bachelor or higher degree and one year of required experience*.

For Appointment to the Contract Management Specialist 1, SG-18: bachelor or higher degree and two years of required experience*.

*Required experience:
Professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. Master's and higher-level degrees will substitute for one year of required experience.

COMPETITIVE MINIMUM QUALIFICATIONS:

Applicants must be reachable on the current NYS eligible list (Contract Management Specialist 1) OR be eligible for transfer under Section 70.1 or Section 52.6 of the New York State Civil Service Law.

Successful completion of a two-year traineeship leads to appointment as a Contract Management Specialist 1, SG-18.

Duties Description 1. Publish contract and procurement requirements for bidders; develop, evaluate or review contracts, Requests for Proposals (RFPs), Invitation for Bids (IFBs), Requests For Qualifications (RFQ's), Requests For Information (RFI's), Requests for Application (RFA's), Sole/Single Source Procurements.

2. Negotiate, develop, prepare, review, implement, process, track and provide fiscal and administrative oversight of contracts.

3. Follow up on proposed contracts throughout the approval process with internal reviewers and external approval agencies.

4. Review and approve contract payments to ensure that the payments are in accordance with contract terms.

5. Assist with developing and updating contract materials, reports and instructions, and policies and procedures for use by programs.

6. Review contractor performance, including price adjustments, amendments, contract interpretation and contract compliance issues.

7. Provide technical assistance related to New York State's laws, rules, regulations, and policies on procurements and contract administration to State agency staff, individuals, or organizations.

8. Exhibit proficiency in software applications including Microsoft Word, Microsoft Excel, as well as Adobe Acrobat and have the aptitude to quickly learn new software applications, including, but not limited to, the Statewide Financial System (SFS).

9. Utilize the Statewide Financial System to prepare contract transactions, requisitions and purchase orders, and monitor vouchers payment for assigned contracts.

10. Perform other duties as assigned.

Additional Comments TELECOMMUTING INFORMATION: Initially positions work full-time in the office and a hybrid telecommuting schedule of up to 50% remote work can be discussed with the hiring manager during the interview.

METHOD OF APPLICATION: Apply by submitting an updated resume and cover letter to Human Resources via e-mail at resumes@hesc.ny.gov by the filing deadline listed in this posting.

Some positions may require additional credentials or a background check to verify your identity.

Name Bureau of Human Resources Management

Telephone (518) 474-7556

Fax (518) 473-6685

Email Address resumes@hesc.ny.gov

Address

Street 99 Washington Avenue

City Albany

State NY

Zip Code 12255

Notes on Applying METHOD OF APPLICATION: Apply by submitting an updated resume and cover letter to Human Resources via e-mail at resumes@hesc.ny.gov by the filing deadline listed in this posting.