Position Information

The Construction Division is a diverse team that allows a high volume of flexibility. We are in an exciting phase of development that allows employees the ability to grow and develop through various exciting tasks and duties. The work is in our Construction and Maintenance Contract Letting section, so there is a tremendous focus on contract management. The employee would be involved with reviewing TxDOT Highway Improvement Contracts, participating in the receipt and evaluation of bid documents pertaining to the solicitation process, and reviewing documentation and coordinating with diverse teams throughout the process of creating a contract and completing the roadway work. The ideal candidate would be someone who is looking to build a career with TxDOT while learning and growing within the Construction Division. There is definitely growth potential, so we're looking for someone who can come in, be versatile, work well with the team, and have the desire to continue developing with us. The Construction Division is highly supportive of various internal training on our Peoplesoft system, the Tuition Assistance Program, Flexible Work schedules, which includes 4 day work weeks of 10 hour days and accommodating start/end times.

Position Title

Salary Grade/Range

Contract Specialist II

B18: $42,521-$67,671

Contract Specialist III

B20: $46,158-$77,477

This position is for Contract Specialist II or III. The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level, and all other appropriate factors, and based on business needs.

Benefits and Perks

At TxDOT, we value employee work-life balance. In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:

• Low Turnover
• Retirement Pension
• Alternative Work Schedules
• Paid Leave/Holidays
• Health Premiums paid at 100% for full-time employees
• On the Job Training
• Tuition Assistance Program
• Comprehensive Wellness Program/Wellness Leave Incentives
• Career Development Programs/Opportunities for advancement

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Position Description

Contract Specialist II

Performs complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials, division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Contract Specialist III

Performs highly complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Essential Duties:

Contract Specialist II:

• Assists with presentations at local, state and federal levels.
• Assists with recommending policy and/or procedure changes.
• Confers with legal staff and management on various legal matters.
• Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and/or reports.
• Assists in researching state and federal statutes and opinions, Department policies and previous contracts.
• Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions.
• Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence.
• Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid; contacting bid list contractors; scheduling and conducting pre-construction/pre-bidding conferences and public bid openings.
• Reviews, interprets and clarifies statutes, regulations, standard policies and procedures to ensure compliance with Department and governmental regulations.
• Performs other job responsibilities as assigned.

Contract Specialist III:

All of the above and:

• Makes presentations at local, state and federal levels.
• Researches state and federal statutes and opinions, Department policies and previous contracts.
• Conducts audits, researches and identified problems with proposals, contracts, contractor or lettings and proposes solutions.

Minimum Qualifications:

Education: Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications

Experience:

Contract Specialist II - 2 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.

Contract Specialist III - 3 years in contract administration, administrative support, bookkeeping or accounting. Related graduate level education may be substituted for experience on a year per year basis.

Licenses and Certifications:

• • • Valid driver's license. This position requires driving a state vehicle.

Competencies:

• Applicable computer operating systems and relevant applications
• Generally accepted accounting principles, procedures and terminology
• Contract writing and specifications
• Contract administration/management systems
• Monitoring contracts and procedures
• Developing, interpreting and implementing policies, procedures and technical information
• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management.
• Preparing correspondence/documents using correct spelling, grammar and punctuation, proofreading and reviewing documents to clarify and consistency.
• Prioritizing and organizing work assignments
• Preparing and maintaining confidential and sensitive records, files and reports
• Communicate effectively

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:

Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)