Contract Specialist

All the benefits and perks you need for you and your family:

• Benefits from Day One
• Paid Days Off from Day One
• Debt-free Education (Certifications and Degrees without out-of-pocket tuition expense)
• Career Development
• Whole Person Wellbeing Resources
• Pet Insurance

Our promise to you:

Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind, and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Schedule: Monday through Friday 8a-5p, no weekends, Remote position with potential quarterly travel to the Orlando location for team meetings, Salary Exempt Position.

Shift : Full Time Days

Location : Remote Position

The community you'll be caring for:

• Located on a lush tropical campus, our flagship hospital, 1,368-bed AdventHealth Orlando
• Serves as the major tertiary facility for much of the Southeast, the Caribbean and South America
• AdventHealth Orlando houses one of the largest Emergency Departments and largest cardiac catheterization labs in the country
• We are already one of the busiest hospitals in the nation, providing service excellence to more than 32,000 inpatients and 125,000 outpatients each year.

The role you'll contribute:

The Contract Specialist is responsible for the administration functions as it relates to the life cycle of a contract. This includes gathering relevant information, completing draft contracts utilizing templates, completing and submitting corporate compliance review documents, contract revisions and execution, maintaining contract repository, and contract renewals. The Contract Specialist also assists in ensuring that payment requests comply with contract requirements. Collaborates closely with the Legal department in the use of models/master agreements templates, maintains checklist(s) as needed to ensure completeness and compliance, and timely and accurately submits documents for corporate compliance review. Participates in training/guidance of health system staff and administration. Provides excellent customer service, and maintains quality metrics, including, but not limited to, contract turnaround time from initiation to execution, percentage of contracts needing additional requirements post corporate review, and results of customer service survey. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.

The value you'll bring to the team:

Serves effectively as the primary contact with hospital administration in understanding the business, the use of models/master agreements, submission of corporate compliance review documents, and how to manage the contract life cycle.

Stays up to date with business practices to identify needs and process improvements and determines appropriate contract closeouts and terminations.

Completes model/master agreements, prepares and submits documentation for submission to AHS for Contract review, execution of contracts, and uploads contracts into contract repository.

Notifies contract owners in advance of contract terms to facilitate timely renewals. Assists in ensuring leaders have access and can view contracts on the AHS Contract Management System.

Obtains Fair Market Value (FMV) information, using AHS tools, required to support contract terms.

Assists in ensuring that payment requests comply with contract requirements. Assists new clients and vendors with contract administration process.

Organizes and maintains contract files and database to track contracts and related documents.

Adheres to Federal, State and local regulation (including HIPAA, Anti-kickback laws and Stark) as they pertain to assigned tasks.

Produces monthly or periodic contract status reports. Tracks and records quality metrics related to contract life cycle, and reports on these metrics on a regular basis.

Collaborates closely with the Legal department and Corporate Responsibility to ensure effective contract management.

Qualifications
The expertise and experiences you'll need to succeed :

• Bachelor's degree in English, Political Science, Humanities, Math, Science or a related field OR associate degree in a Legal field OR a paralegal Certificate
• Three years of experience in drafting contracts, or contract life cycle management
• High level of accuracy, attention to detail, and excellent writing and proofreading skills
• Ability to use discretion when discussing issues that are confidential in nature
• Responsive to ever-changing matrix of hospital needs and responds accordingly
• Ability to work independently
• Proficiency with Microsoft Word, Outlook, PowerPoint and Excel
• Ability to effectively manage and prioritize a high-volume workload and work well under pressure in a fast-moving environment
• Ability to learn quickly and commit to process improvement and customer satisfaction
• Maintains working knowledge of contract law, its applications and AdventHealth policies

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