Deputy Chief of Staff

Summary

The Deputy Chief of Staff is a senior level, career position in the Farm Credit Administration (FCA), Office of the Chief Executive Officer (OCEO), Office of the Chief of Staff (OCOS) supporting the Office of the Chief of Staff in planning, directing, and overseeing day-to-day control of operations for Agency offices in accordance with the operating philosophy and policies of the Chairman and Chief Executive Officer (CEO). This position is in McLean, Virginia.

This job is open to

• Internal to an agency
  
  Current federal employees of this agency.

Duties

This position reports directly to the Chief of Staff, a VH-45 position responsible for establishing strategic vision for the Offices of Agency Services, Examination, Regulatory Policy, Chief Financial Officer, Congressional and Public Affairs, Data Analytics and Economics, and Information Technology; Strategic Advisor for Innovation & Outreach; the position of the Chief Risk Officer, and the function of Performance Improvement Officer. The Deputy Chief of Staff acts on behalf of the Chief of Staff in his/her absence. The Deputy Chief of Staff supervises subordinate directors and staff as delegated by the Chief of Staff, and oversees the divisions, teams, working groups engaged in the projects, priorities, and initiatives of the Office including:

• Ensuring compliance and execution of the FCA Strategic Plan, related long- and short-range operating plans and annual goals with policy and budget commitments and guidance from the CEO, COS, and the Farm Credit Administration (FCA) Board. Also serves as Performance Improvement Officer (PIO).
• Directing and integrating the operations and activities of the Offices of Agency Services, Examination, Regulatory Policy, Chief Financial Officer, Congressional and Public Affairs, Data Analytics and Economics, Information Technology, Strategic Advisor for Innovation and Outreach, , and Chief Risk Officer, to fulfill all essential management and operational priorities and program accountabilities.
• Working closely with the Office of the Board, Office of the General Counsel, Office of Secondary Market Oversight and Office of Equal Employment Opportunity and Inclusion on agency and board related matters as needed.
• Monitoring operational performance and implementing appropriate modifications or corrective measures as may be necessary to fulfill planning commitments, including developing and implementing procedures and controls to monitor budget status and progress on operating plans.
• In the absence of the COS and CEO, representing them and leading internal conferences and meetings with Agency executive leadership and management, promoting and reflecting the intent and objectives of the CEO and COS as they relate to the Deputy Chief of Staff's functions and responsibilities.
• Under policy direction from the Board, Chairman and COS, providing oversight and ensuring coordination across all FCA offices as it relates to the Board's priorities and decisions on innovation. Coordinating with key offices and other federal agencies as necessary to lead the process to identify and evaluate innovative ideas across technology business processes changes, culture, as well as new concepts and approaches to doing work and solving business problems.
• As a senior official, responsible to model the leadership value and behaviors that engender respect, integrity, inclusion, collaboration and forward thinking across all deliverables. This role will manage confidential information and balance transparency with confidentiality across all sensitive issues.

Requirements

Conditions of Employment

• Must be a U.S. citizen.
• One year supervisory or managerial probationary period, unless previously served.
• Suitability for Federal employment, as determined by a background investigation.
• Submission of a financial disclosure report may be required.
• You must be a current FCA career or career conditional competitive service employee.
• Complete the initial online assessment and USAHire Assessment, if required

Qualifications

You may qualify at the VH-44 band level if you have one year of specialized experience equivalent to the at least to the VH-41 (GS-15 equivalent) band level in the federal service or equivalent. Specialized experience includes:

• Developing and/or advising on the operational and management strategies, policies, and goals articulated by the Chairman, Board, COS, or head of an agency; collaborating with key staff to ensure supporting policies and programs are implemented effectively and to attain established priorities.
• Directing or managing one or more of an agency's strategic visions for major administrative and program functions including, but not limited to examination of financial institutions; congressional and public affairs; budget and financial planning; data analytics and economics; human resources; procurement; strategic outreach and planning; and performance improvements; or information technology that has led to significant results.
• Developing and maintaining networks and alliances, engaging in cross-functional activities, collaborating across the agency, and finding common ground with a widening range of stakeholders.
• Balancing competing interests among a variety of customers and readily readjust priorities to respond to pressing and changing demands. Must be able to anticipate and meet the needs of clients while maintaining high-quality end products.
• Leading and managing geographically dispersed, diverse staff and projects effectively, setting priorities, assessing performance, guiding staff development, and making budgetary recommendations.
• Managing across the agency, building high performing teams, diminishing office silos, strengthening teams, and facilitating effective group and team dynamics.
• Developing policy changes in response to changes in resources allocations or legislation.
• Leading change management, development and implementation of innovations and modernization efforts across varying agency administrative and program functions for greater effectiveness and efficiency
• Using data and digital tools to forecast and advise on strategic investments, developing and executing office's operating plan to achieve strategic goals and objectives and for the continuous improvement of policies and practices.
• Adept at effective and values-led conflict resolution, problem-solving, feedback and leading through adversity.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

You must meet all qualification requirements and submit all required supporting documentation by the closing date of this announcement. If you are found to be among the most highly qualified candidates you will be referred to the hiring manager for further consideration and possible interview.

Time-In-Grade Requirements: Current and former Federal employees (including VEOA eligibles) must have served one-year (52 weeks) at the next lower grade in the Federal service to meet time-in-grade restrictions per 5 CFR 300, Subpart F, by the closing date of the announcement.

Education

There is no substitution of education for the required experience for this position.

Additional information

• Only experience and education obtained by the closing date of this announcement will be considered.
• All FCA employees are subject to the conflict of interest laws and Standards of Ethical Conduct imposed upon all employees of the Executive Branch of the Federal Government and may be required to file a Financial Disclosure Report.
• FCA's supplemental ethics regulations restrict certain FCA employees concerning their direct or indirect interests in, or connections with, Farm Credit System institutions. These rules also require all employees to obtain approval for outside employment or business activities. Please contact the HR Division for additional information on these rules.
• FCA uses E-Verify to confirm the employment eligibility of all newly hired employees.
• This announcement may be used to fill similar vacancies.

The Fair Chance to Compete for Jobs Act of 2019, with some exceptions, prohibits the Farm Credit Administration from requesting an applicant's criminal history record before that individual receives a conditional offer of employment. If you apply to this position and are selected, we will not ask about your criminal history before you receive a conditional job offer. If you believe you were asked about your criminal history improperly, visit our website at (Careers at FCA | Farm Credit Administration) for information on filing a complaint.

• Benefits
  
  Review our benefits

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):

• Agency Representation
• Building Coalitions
• Delivering Results
• Leading Others
• Managing Resources

All qualified Non Competitive applicants and the best qualified Merit Promotion applicants will be referred to the hiring manager for consideration.

Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: 1) meet CTAP eligibility criteria; 2) be rated well-qualified for the position with a score of 85 or above based on the competencies listed above; and 3) submit the appropriate documentation to support your CTAP eligibility. For more information visit: http://www.opm.gov/rif/employee_guides/career_transition.asp

• Benefits
  
  Review our benefits
• Required Documents
  
  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
  
  
  • Resume. Highlighting relevant work experience and education (if applicable) as it relates to this position. Your resume must include the following information (1) paid and non-paid work experience including your position title, start and end dates (month/year) of employment, average number of hours worked per week and salary (separated by position series and grade for each federal position, if applicable ; (2) indication of the knowledge, skills and education you have that are pertinent to this position; (3) specific duties you have performed as a regular part of your job with indications of the level of responsibility and complexity of work; (4) Names and contact information for your current and/or previous supervisor(s).
  • SF-50. An SF-50 is optional for current FCA employees.
  • Performance Appraisal. A latest performance plan with a rating of record is optional for current FCA employees.
  • CTAP Documentation, if applicable (e.g. Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal).
  
  
  Failure to submit any of the above mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.
  
  
  If you are relying on your education to meet qualification requirements:
  
  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
  schools accredited by accrediting institutions recognized by the U.S. Department of Education.
  
  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• How to Apply
  
  Please read the entire announcement and all the instructions before you begin an application. To apply and be considered for this position, you must complete all required questionnaires, assessments, and required documentation as specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows:
  
  1. Click the Apply Online button.
  2. Answer the questions presented in the application and attach all necessary supporting documentation.
  3. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date.
  4. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice.
  5. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials.
  6. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended.
  7. Set aside at least 3 hours to take the USA Hire assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link.
  8. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused.
  
  
  To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed.
  
  Agency contact information
  
  FCA HR Division
  
  Phone
  
  703-883-4135
  
  Email
  
  Employment_Opportunities@fca.gov
  
  Address
  
  Office of Agency Services, Human Resources Division
  
  1501 Farm Credit Drive
  
  McLean, VA 22102
  
  US
  
  Next steps
  
  Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated. Your rating may be lowered if your responses to the online questions are not supported by the education and/or experience described in your resume or application. You will receive another notification about the status of your application.
  
  To view the announcement status or your application status: Click on this: https://www.usajobs.gov/Help/how-to/application/status/. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application.
• Fair and Transparent
  
  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  
  
  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required Documents

• Resume. Highlighting relevant work experience and education (if applicable) as it relates to this position. Your resume must include the following information (1) paid and non-paid work experience including your position title, start and end dates (month/year) of employment, average number of hours worked per week and salary (separated by position series and grade for each federal position, if applicable ; (2) indication of the knowledge, skills and education you have that are pertinent to this position; (3) specific duties you have performed as a regular part of your job with indications of the level of responsibility and complexity of work; (4) Names and contact information for your current and/or previous supervisor(s).
• SF-50. An SF-50 is optional for current FCA employees.
• Performance Appraisal. A latest performance plan with a rating of record is optional for current FCA employees.
• CTAP Documentation, if applicable (e.g. Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal).

Failure to submit any of the above mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.


If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Please read the entire announcement and all the instructions before you begin an application. To apply and be considered for this position, you must complete all required questionnaires, assessments, and required documentation as specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows:

1. Click the Apply Online button.
2. Answer the questions presented in the application and attach all necessary supporting documentation.
3. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date.
4. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice.
5. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials.
6. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended.
7. Set aside at least 3 hours to take the USA Hire assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link.
8. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused.

To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed.

Agency contact information

FCA HR Division

Phone

703-883-4135

Email

Employment_Opportunities@fca.gov

Address

Office of Agency Services, Human Resources Division

1501 Farm Credit Drive

McLean, VA 22102

US

Next steps

Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated. Your rating may be lowered if your responses to the online questions are not supported by the education and/or experience described in your resume or application. You will receive another notification about the status of your application.

To view the announcement status or your application status: Click on this: https://www.usajobs.gov/Help/how-to/application/status/. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application.

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request