Posting Details

Posting Details

Posting Number S12244P

Working Title Director of Operations

Department Athletics-Men's Tennis

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

College/Unit/Department website

Posting Type External

Retirement Plan TRS

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

Hours will vary based on practice, competition, and recruiting schedules. Ability to work nights, weekends, and holidays. Ability to travel.

Advertised Salary Commensurate with experience

Posting Date 06/14/2024

Open until filled Yes

Closing Date

Proposed Starting Date 07/15/2024

Special Instructions to Applicants

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.



Position Information

Classification Title Public Service Paraprofessional/Professional

FLSA Non-Exempt

FTE 1.00

Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Position Summary

Assist Head Men's Tennis Coach with administrative duties and manage tennis office. Ensures compliance with NCAA, SEC and institutional rules and regulations pertaining to Tennis.

Knowledge, Skills, Abilities and/or Competencies

• Ability to read and write correspondence and to communicate proficiently with individuals within and outside the University by telephone and email.
• Ability to work independently and handle multiple tasks.
• Proficiency in Microsoft Office Suite, excellent communication skills, attention to detail, and ability to interact with individuals at all levels.

Physical Demands

• Operate a computer, sit at a desk for long periods of time and occasionally lift and/or move up to 20 pounds.
• The noise level in the work environment is usually moderate, but escalates to high during practice and athletic competitions.
• Travel with team to away contests.
• Driving as needed to perform job duties.

Is driving a responsibility of this position? Yes

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.



Duties/Responsibilities

Duties/Responsibilities

• Assist with the administrative operation of the Men's Tennis program to include, but not limited to: organizing and maintaining efficient office operations supporting the head coach and assistant coaches.
• Assist head coach with scheduling, maintaining calendars, preparing and distributing yearly contracts for home matches. Work with hotel representatives, provide information regarding visiting schools and their scheduled matches.

Percentage of time 30 Duties/Responsibilities

• Answer phone, open and distribute mail, draft and respond to emails, compose correspondence and greet visitors.
• Arrange and coordinate travel, working with the travel coordinator when necessary for airline travel, charter bus companies, hotels, rental cars and other transportation to the airport and tournament venues.
• Prepare and distribute trip plan itineraries for all team travel.
• Work with visiting teams as a liaison for hotel information, practice schedules, parking issues, etc.
• Assist with scheduling, maintain calendar, prepare and send out yearly contracts for home matches. Work with hotel representatives by providing information about visiting schools and their scheduled matches.
• Travel with team to away contests. Schedule/coordinate team meals, hotels, transportation, etc. on the road.

Percentage of time 25 Duties/Responsibilities

• Assist with paperwork, travel arrangements and compliance for official and unofficial recruiting visits.
• Create, send correspondence and maintain a database for prospects on a yearly basis; maintain records for compliance paperwork (time accountability, telephone logs, contact and evaluations, etc.) in accordance with NCAA rules and regulations.

Percentage of time 20 Duties/Responsibilities

• Prepare expense reports for coaches and reconcile with direct deposits and credit card statements.
• Order and manage annual awards, plaques, Senior Day activities.
• Produce and organize an annual awards banquet for student-athletes, parents, lettermen and friends of Georgia Women's Tennis.

Percentage of time 10 Duties/Responsibilities

• Coordination of yearly tournament(s) organization, including emailing information and applications, working with hotels to block off rooms, collect entries and assist with making the draw prior to the tournament.
• Organize the coaches meeting including the agenda, collect any entry fees, and distribute the coach's packet.
• Work with event management and promotions for scheduling of practice courts, parking permits for team vehicles, hospitality during tournament, and meals for workers and volunteers.
• Alumni relations and booster club: maintain database, periodic mailings, help with electronic and paper newsletter, collect and acknowledge yearly donations and contributions.
• Work with accountant for yearly audit and tax preparation.

Percentage of time 10 Duties/Responsibilities

Other duties as assigned.

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Wendy Gilfedder

Recruitment Contact Email wgilfedder@uga.edu

Recruitment Contact Phone



Posting Specific Questions

Required fields are indicated with an asterisk (*). Applicant Documents Required Documents

1. Resume/CV

Optional Documents

1. Cover Letter