Event Management & Operations Coordinator

Position Details

Position Information

Posting date: 07/08/2024
Closing date:
Open Until Filled: Yes
Position Number: 1128944
Position Title: Event Management & Operations Coordinator
Department this Position Reports to: DCARD Facilities
Hiring Range Minimum: please inquire
Hiring Range Maximum: please inquire
Union Type: Not a Union Position
SEIU Level: Not an SEIU Position
FLSA Status: Exempt
Employment Category: Regular Full Time
Scheduled Months per Year: 12
Scheduled Hours per Week: 40
Schedule:
Location of Position:
Hanover, NH

Remote Work Eligibility?: Onsite only
Is this a term position?: No
If yes, length of term in months.: na
Is this a grant funded position?: No
Position Purpose:
Coordinates event operations for DCARD and third-party groups. This position leads the planning, preparation and facilitation of regular season and post-season competition for all varsity sports. This position will also serve as the primary event manager for multiple sports.

Description:
Required Qualifications - Education and Yrs Exp: Bachelors or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities:

• At least two years of college athletics experience.
• Excellent problem-solving skills.
• Excellent verbal and written communication skills for constructive interaction with associates, assistants, coaches, department staff, student-athletes, administrators, etc.
• Ability to exercise good judgment and work effectively in a fast-paced and complex work environment.
• Strong planning and analytical skills.

Preferred Qualifications:

• Working knowledge of NCAA rules.

Department Contact for Recruitment Inquiries: Greg Isenor
Department Contact Phone Number: Gregory.K.Isenor@dartmouth.edu
Department Contact for Cover Letter and Title: Greg Isenor, Associate Athletics Director of Athletics Facilities and Operations
Department Contact's Phone Number: Gregory.K.Isenor@dartmouth.edu
Equal Opportunity Employer:
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check:
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?: Preferred, but not required
Special Instructions to Applicants:
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions:
Quick Link: https://searchjobs.dartmouth.edu/postings/74675

Key Accountabilities

Description:
Event Management

• Serves as a primary event manager for multiple home contests.
• Directs, supervises, and coordinates all facets of athletics event management with input from their supervisor(s) while overseeing event management staff.
• Coordinates game day staff, including officials and coaches to ensure adequate personnel for game operations and to support visiting teams.
• Facilitates the development and implementation of policies and procedures that contribute to high quality varsity athletics events for both the participants and the spectators.
• Oversees assigning, hiring, and payment of personnel necessary for game management (i.e. game officials, announcers, clock operators, minor officials, ushers, student workers, etc.).
• Works with head coaches to understand home events, needs and preferences.
• Ensures proper facility and equipment set-up for events.
• Coordinates with Assistant Director for Scheduling and Event Planning to help execute special DCARD events.
• Coordinate with event workers to ensure that their responsibilities are clear, and duties are being performed properly.
• Handle any emergencies on-site (injury on field, weather issue), assist with crowd control (act as a liaison with Dartmouth Safety and Security and Hanover Police, when applicable) and troubleshoot.
• Manages relationships with third parties and vendors (e.g. event staffing companies, campus police, emergency services, rental companies, etc.)
• Works with the varsity scheduling committee to ensure compliance with Title IX as it relates to practice opportunities, game times, etc.

Percentage Of Time: 80
Description:
Summer Camp Support

• Serves as a member of the Camps and Clinics Committee to plan and schedule summer sport camps/clinics.
• Works with Director of Sport Operations to ensure all contracts and documentation are finalized prior to camps/clinics start date.
• Works with Coaches/Director of Sport Operations to ensure all contracts and documentation are finalized prior to camps/clinics start date.
• Coordinates with approximately 20 summer camp directors to identify and schedule facility's needs (including rain sites) and identifies and schedules camp set-ups.
• Identifies work requirements and oversees the representatives regarding special needs.
• Develops, implements, and enforces observance of operating policies and procedures.

Percentage Of Time: 20

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
Performs other duties as assigned.