Event Operations Coordinator
Lebanon, Tennessee
ESSENTIAL FUNCTIONS:
ADDITIONAL FUNCTIONS:
REQUIREMENTS/EDUCATION:
ORGANIZATIONAL RELATIONSHIPS:
Accountable to: Accounting: Director of Operations
Accountable for: Assigned personnel
The above description denotes some of the specific characteristics which are necessary to perform the principal functions of the job and are not intended to be a description of all work requirements that may be inherent in the position.
Nashville Superspeedway is an equal opportunity / affirmative action employer.
- Seek out, hire and train group labor to be event week staff for any or all positions needed; including but not limited to ushers, gate staff, tram operations, greeters, info booth workers, ADA golf cart operations etc...
- Supplement group labor if needed and work with staffing agency for NASCAR Cup series weekend to ensure proper staffing levels
- Complete and oversee Race Week end staff training program
- Tracking of staff payroll for each event; track rentals, car shows, NASCAR and Indy car weekend
- Create pre-event and post-event staffing reports for above mentioned events
- Staff and schedule Law Enforcement, medical and fire safety crews for NASCAR weekend and any track rentals in need of staff
- Represent the Superspeedway in an administrative capacity during assigned event
- Create seasonal worker information packets for events
- Bring fresh and exciting ideas for potential revenue sources and expense savings
- Oversee inventory of staffing uniforms (Shirts, vests, hats etc)
- Booking and execution of contracts and operational needs for Fan Zone Entertainment for NASCAR Cup series.
- Work closely with Corporate Sales department through all aspects of track rentals and client services
- Front facing client relations and will be on site contact for track rentals representing Nashville Superspeedway Operations. Build upon relationships with track rental clients to build trust and a returning customer base
- Responsible to advance staffing for track rentals, act as manager on duty and reconcile settlement for track rentals
- Oversee the setup, event needs and tear down of track rentals
- Compile working documents with event riders, settlement sheets and actual costs for any and all track rentals
- Input requisitions to produce Purchase orders for all track rentals and as needed in support of other events
- Provide excellent customer service
- Act as manager on duty for events assigned
- Other duties as assigned
ADDITIONAL FUNCTIONS:
- Ability to work independently and collaboratively in a fast-paced, results-oriented environment
- Ability to instruct and lead event support staff in a manner that creates a positive environment
- Ability to multi-task and manage projects with different deadlines
- Strong written and oral communication skills
- Strong customer service skill
- Positive attitude and ability to work in a team setting
- Ability to maintain confidentiality and exercise good judgment
- Ability to anticipate, analyze, and propose solutions to issues and challenges
- Ability to operate heavy machinery to support event operations setup/tear down
- Proficiently in Microsoft excel, words, google docs is a must
REQUIREMENTS/EDUCATION:
- Bachelor's degree required
- Note: High School diploma and five years directly related experience may be considered in lieu of a Bachelor's degree two years directly related experience is required
- Entry level position
- Must work nights, weekends, and holidays as assigned
- Must be proficient with MS-Office (Excel, Access and Word).
ORGANIZATIONAL RELATIONSHIPS:
Accountable to: Accounting: Director of Operations
Accountable for: Assigned personnel
The above description denotes some of the specific characteristics which are necessary to perform the principal functions of the job and are not intended to be a description of all work requirements that may be inherent in the position.
Nashville Superspeedway is an equal opportunity / affirmative action employer.
Created: 2024-08-22
Reference: 2090112
Country: United States
State: Tennessee
City: Lebanon
About AEG
Founded in: 1994
Number of Employees: 28000
Website: https://www.aegworldwide.com/
Career site: https://www.aegworldwide.com/careers
LinkedIn: https://www.linkedin.com/company/aeg
Facebook: https://www.facebook.com/AEGWorldwide/
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