Events and Volunteer Eng. Assistant Director
Rochester, New York
Employer: University of Rochester
Industry: Facilities Support
Salary: $59197 - $82888 per year
Job type: Full-Time
Opening
Full Time 40 hours Range URG 110 Ofc Sr Vice Pres Advancement
Schedule
8 AM-4:30 PM; SOME WKNDS/HOLS
Responsibilities
GENERAL PURPOSE:
The Assistant Director of Events and Volunteer Engagement plans all School of Arts and Sciences, Hajim School, Athletics, Libraries, Student Life, regional advancement programs, international, and parents fundraising events, including assisting central departments with faculty/staff featured events, supports volunteer committees to ensure consistency, and manages special projects pipelines and report tracking.
The assistant director will develop a comprehensive management plan in relation to the capital campaign that will provide a well-organized, coordinated and consistent approach throughout the country for developing and building the volunteer management and stewardship efforts.
RESPONSIBILITIES:
Event Management
QUALIFICATIONS:
Required:
How To Apply
All applicants must apply online.
EOE Minorities/Females/Protected Veterans/Disabled
Pay Range
Pay Range: $59,197 - $82,888 Annually
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Full Time 40 hours Range URG 110 Ofc Sr Vice Pres Advancement
Schedule
8 AM-4:30 PM; SOME WKNDS/HOLS
Responsibilities
GENERAL PURPOSE:
The Assistant Director of Events and Volunteer Engagement plans all School of Arts and Sciences, Hajim School, Athletics, Libraries, Student Life, regional advancement programs, international, and parents fundraising events, including assisting central departments with faculty/staff featured events, supports volunteer committees to ensure consistency, and manages special projects pipelines and report tracking.
The assistant director will develop a comprehensive management plan in relation to the capital campaign that will provide a well-organized, coordinated and consistent approach throughout the country for developing and building the volunteer management and stewardship efforts.
RESPONSIBILITIES:
Event Management
- Develop and lead the event strategy in consultation with the Unit Officers while working collaboratively with Special Events, Regional Advancement, and Alumni Relations to execute the strategy.
- Manage all aspects of prospect events geared toward fundraising priorities including:
- Articulating event objectives and goals with setting budget expectations and tracking budget through budget reconciliation.
- Researching and securing venues and vendors (catering, AV, furniture, flowers, photography/videography, beverage service, and proper licensing) and maintaining knowledge of venues in various cities.
- Overseeing the production of all publications and related collateral materials, creating and coordinating mailing lists, and managing the marketing for each event.
- Developing and managing the program flow and involvement of speakers, which will likely include the President, Deans, Board members, faculty, and high-level donors/volunteers. Writing briefings and interacting with leaders mentioned above ensure all speakers are prepared.
- As appropriate travel and manage all on-site logistics.
- Assists central offices on ASE events featuring ASE faculty and staff.
- Manage and analyze event data and provide monthly reporting to event organizers and leadership. On a monthly basis, independently review all event data entries for accuracy and integrity.
- Maintain complete knowledge of the OASIS database and serve as ASE Advancement's primary expert on usage of the system as it relates to events.
- Participate in a lead role in Quarterly Event Planners Meetings, including giving presentations and serving as OASIS resource.
- Be the point person for volunteer management of all committees and councils. Assist with strategy, communication, action items, and engagement strategy.
- Communication and coordination with University Leaders (Deans, Chairs, Provost, President, and key faculty members) and their teams to manage event materials, logistics, and correspondence.
- Travel and staff National Council meetings and any other top-level committees, council meetings and events as appropriate.
- Oversee logistics and stewardship for key members of our committees and councils when applicable.
- Manage volunteer and stewardship efforts. Manage awareness/distinction of regional and key volunteers. Develop volunteer-appropriate qualitative and quantitative reporting. Assist with campaign leadership recognition of local major gifts, creating template, identifying gifts, ongoing collaboration with gift officers to implement.
- Manage logistics, communication, and documentation for campaign related volunteer meetings or events. Manage meeting follow-up correspondence. Collaborate across units to facilitate a strategic regional planning and implementation process. Participate in biannual planning sessions to gather, discuss, and assess top prospects, regional interests, and campaign priorities / "road show" themes.
- Create and manage reporting. Serve as a liaison to OASIS team for data integrity, report definition, and report maintenance. Formalize regional campaign definition, maintain goal/progress rationale, special exceptions. Develop/maintain historic progress against goals, and recommend future pipeline, gift band, etc. reporting. Maintain documentation, including the master calendar of activities, on the intranet and OASIS.
- Work on alignment for special projects by formulating, building and managing fundraising project pipelines and prospect solicitations.
QUALIFICATIONS:
Required:
- Bachelor's degree
- Five years or equivalent combination of education and experience
- Outstanding written, verbal and interpersonal skills.
- Ability to work collaboratively with various constituent groups, colleagues, volunteers and campus partners.
- Demonstrated ability to work with, motivate, and lead volunteers.
- Ability to gather, condense and synthesize information and ability to provide accurate analysis and summaries.
- Excellent organization, project management, and proofreading skills, with an ability to manage and prioritize multiple projects with keen attention to detail.
- Occasional travel; some evening and weekend work
- A personal belief in mission, goals and objectives of private higher education.
How To Apply
All applicants must apply online.
EOE Minorities/Females/Protected Veterans/Disabled
Pay Range
Pay Range: $59,197 - $82,888 Annually
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Created: 2024-06-06
Reference: 253330
Country: United States
State: New York
City: Rochester
ZIP: 14608
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