Executive Administrative Assistant

Executive Administrative Assistant

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Austin, TX • Menlo Park, CA • Seattle, WA • San Francisco, CA + 3 more
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Meta is seeking an experienced Executive Administrative Partner to support a VP and a Director in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time.

Executive Administrative Assistant Responsibilities

• Coordinate internal and external meetings


• Manage complex calendar set-up and movement


• Prepare expense reports and purchase requisitions


• Coordinate both domestic and international travel arrangements


• Organize space planning, strategic offsite events and team all-hands meetings


• Build cross-functional relationships between departments


• Partner closely with co-admin / lead admin


• Communicate key organization and company updates to admins and cross-functional partners


• Travel up to 25%


• Project manage priority workstreams, manage deliverables, and coordinate and schedule follow-ups


• Drive execution of projects for the leadership team


• Availability to work PST core hours

Minimum Qualifications

• 5+ years of relevant experience providing administrative support to 1 or more executives


• 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives


• 5+ years of relevant calendar management and expense report management experience for 1 or more executives


• Experience managing multiple projects under timelines, shifting priorities, and acting proactively


• Experience with Microsoft Office and Google Suite


• Experience successfully collaborating across their own team and with cross-functional partners

Preferred Qualifications

• BA/BS degree


• Effective communication and critical thinking skills


• Experience driving strategic projects and events at a senior level


• Experience maintaining confidentiality and discretion in all partnerships


• Experience mentoring and coaching admins, contributing the larger admin community, and bringing a "team-player" mentality


• Experience supporting tech functions at a large scale tech company

For those who live in or expect to work from California if hired for this position, please click here for additional information.

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About Meta

Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Apps like Messenger, Instagram and WhatsApp further empowered billions around the world. Now, Meta is moving beyond 2D screens toward immersive experiences like augmented and virtual reality to help build the next evolution in social technology. People who choose to build their careers by building with us at Meta help shape a future that will take us beyond what digital connection makes possible today-beyond the constraints of screens, the limits of distance, and even the rules of physics.

Meta is committed to providing reasonable support (called accommodations) in our recruiting processes for candidates with disabilities, long term conditions, mental health conditions or sincerely held religious beliefs, or who are neurodivergent or require pregnancy-related support. If you need support, please reach out to accommodations-ext@fb.com .

$47.16/hour to $67.50/hour + bonus + equity + benefits

Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate, monthly rate, or annual salary only, and do not include bonus, equity or sales incentives, if applicable. In addition to base compensation, Meta offers benefits. Learn more about benefits at Meta.