Executive Administrative Assistant - Part-Time

Easton, Pennsylvania

Employer: Integrity Staffing Solutions
Industry: Administrative
Salary: $17.00 per hour
Job type: Part-Time
Position: Executive Administrative Assistant -Part-Time
Location: Easton, PA
Duration: Long-Term Assignment
We are seeking a motivated and reliable Executive Administrative Assistant to join our team. As an Executive Administrative Assistant , you will play a critical role in ensuring the efficient and healthy working environment of the organization. Your responsibilities will include To provide administrative support and services to the ProJect staff as directed by the Director of Administration. Ensure that the product is free from damage and assure that the quantity, quality, labeling, and addressing of orders corresponds to customer specifications or other You will work closely with other warehouse team members to ensure that all tasks are completed accurately and on time.
Shift: Monday through Friday availability needed
Shift Hours: 9:00AM to 2:00PM
Flexibility to do more hours
20-30 hour per week commitment Can lead to full time hours
Pay Rate: $17.00 /hour the rate will increase overtime
Weekly pay
Essential Duties and Responsibilities:
  • Provide administrative support with a variety of clerical activities and related tasks for the Executive Director and other staff.
  • Maintain the appearance and cleanliness of main office (e.g. kitchen, conference room and front office) in a neat and professional manner.
  • Oversee general property management under the direction of the Director of Administration (e.g. building equipment, exteriors and cleaning staff).
  • Maintain a schedule and complete duties as directed by the Director of Administration.
  • Maintain confidentiality as required.
  • Perform reception duties, including but not limited to: opening ProJeCt's administrative office in the morning, controlling access to ProJeCt's administrative building and premises, greeting and directing visitors to appropriate ProJeCt locations, and answering calls to ProJeCt's main line.
  • Answer phones, direct calls accordingly, and forward messages promptly and responsibly.
  • Greet clients in a polite and friendly manner, and direct them to the appropriate staff member or Department.
  • Receive and sort mail for distribution to appropriate staff in a timely manner.
  • Manage the all-staff calendar and the scheduling for the Ex. Director
  • Manage facility usage (i.e. booking conference rooms, etc.) as well as maintain schedule for conference room bookings.
  • Maintain inventory of office supplies and handle replenishment of Admin supplies.
  • Create expense vouchers as requested.
  • Procurement: Manage all expense vouchers, order supplies, manage receipt of such supplies, as well as correspond with appropriate staff regarding order price variations.
  • Supervise janitorial service, oversee scheduling of cleaning and monitor quality of duties performed by communicating with managers in various locations.
  • Manage all equipment maintenance, as directed by the Director of Administration (i.e.: copier, printers, & postage machine).
  • Coordinate the monthly Board meetings; communication with board members, alert directors to compile information for meeting, and ensure all necessary materials and equipment are available.
  • Organize and prepare the all-staff and management meetings and coordinate the logistics for these meetings.
  • Maintain various records and documents for the agency; e.g. board meeting minutes.
  • Draft, review and send correspondence on behalf of the agency as directed
  • Maintain confidential and sensitive information
  • Perform other clerical duties as requested by Director of Administration or Executive Director.
Qualifications:
  • Communication skills; active listening, good written and verbal skills
  • Critical Thinking; ability to identify alternative solution and solve problems
  • Judgement/Decision Making; weighing the relative costs and benefits of potential actions and choose the most appropriate
  • Organization; can function within a system and work independently towards task completion
  • Innovation; look for way to improve work processes through creative solution to develop/improve effectiveness and efficiencies
  • Confidentiality; understand the importance of information that should not be share broadly
  • Time Management; ability to manage and complete work assignment within deadlines
  • Computer Skills; Microsoft Office 365 as well as other software as needed to complete duties. Ability to enter data into a database, manipulate spreadsheet data and type text, format, edit, print, save and retrieve word processing documents

Interested? Call ISS TODAY! (484) 633-9775 and send Resume to allentownrecruit@integritystaffing.com You can also walk in the Allentown Branch Office:5925 W Tilghman St suite 600, Allentown, PA 18106 Monday to Friday from 9am-4:30pm

Integrity Staffing is an equal opportunity employer.
Created: 2024-10-04
Reference: soJXxJhwOkjZ
Country: United States
State: Pennsylvania
City: Easton

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