Executive Assistant
Chicago, Illinois
Employer: Baird
Industry: Banking Support
Salary: Competitive
Job type: Full-Time
Investment Banking - Chicago
Join our Global Investment Banking team as an Executive Assistant. Benefit from tailored mentorship, learning resources, and clear career paths. Support the team in administrative tasks, client relations, marketing, and talent development.
The role involves managing calendars, arranging meetings, handling travel arrangements, and overseeing deal processes. Analytical skills are essential for research and effective communication. Building relationships is crucial. Training opportunities for career growth are provided. The Executive Assistant supports senior bankers, requiring confidence, proactive thinking, organizational skills, analytical and technological competencies, and adherence to confidentiality protocols.
As an Executive Assistant, you will be:
What makes this opportunity great:
What we look for:
#LI-RE1
#LI-HYBRID
Commitment to Inclusion & Diversity
Baird is committed to inclusion & diversity for our clients, our associates and the communities where we live and work. This commitment stems from our culture of integrity, genuine concern for others and respect for the individual. We view inclusion & diversity as an ongoing journey - one of shared responsibility, continuous improvement and a focus on progress. We invite you to join us as we work together to foster an environment where diversity unites rather than divides us.
Join our Global Investment Banking team as an Executive Assistant. Benefit from tailored mentorship, learning resources, and clear career paths. Support the team in administrative tasks, client relations, marketing, and talent development.
The role involves managing calendars, arranging meetings, handling travel arrangements, and overseeing deal processes. Analytical skills are essential for research and effective communication. Building relationships is crucial. Training opportunities for career growth are provided. The Executive Assistant supports senior bankers, requiring confidence, proactive thinking, organizational skills, analytical and technological competencies, and adherence to confidentiality protocols.
As an Executive Assistant, you will be:
- Managing and coordinating various calendars and synchronizing conflicting schedules for team calls, meetings, and events
- Coordinating with the Conference Center team to reserve conference rooms and catering for internal and external meetings / events, catering, locations, vendors, etc.
- Arranging domestic and international travel including preparing personalized itineraries; staying current and knowledgeable on all Travel policies, procedures, and changes
- Preparing, processing, submitting, and tracking expenses for designated bankers; staying current and knowledgeable on all Travel policies, procedures, and changes
- Supporting business development and client activity for senior bankers including meeting scheduling, creating and sending NDAs, supporting logistics for industry events, and assisting with deal management throughout the process
- Focusing on building strong relationships with bankers and peers through collaborative efforts and teamwork
- Maintain data integrity with accurate Salesforce entries and continuous data clean ups
- Working with Mailroom staff to organize and prepare packages for overnight shipping
- Covering for other assistants in their absence
- Representing Baird in a professional manner both internally and externally through telephone and in-person contact with clients. Provide general organizational assistance and various other duties as assigned.
What makes this opportunity great:
- Opportunities to work alongside the best in the business, building a compelling career.
- An energetic environment that fosters professional growth and development.
- A team of associates who are passionate about achieving great results for clients and giving back to the community.
- A unique culture that values diverse backgrounds and perspectives, while emphasizing teamwork and partnership.
What we look for:
- High school diploma or education equivalent required
- 5+ years of proven administrative experience preferably in the financial environment
- Coordinate complex calendars and manage varying schedules for multiple bankers
- Detail orientated; strong organizational skills with ability to prioritize various tasks simultaneously
- Must be a proactive, “quick on your feet”, self-starter with excellent problem-solving skills
- Work independently with speed and accuracy
- Professional demeanor with strong oral and written communication skills
- Proficient with Microsoft Office products, and Concur Travel / Expense system preferred
- Experience using CRM systems, preferably Salesforce
#LI-RE1
#LI-HYBRID
Commitment to Inclusion & Diversity
Baird is committed to inclusion & diversity for our clients, our associates and the communities where we live and work. This commitment stems from our culture of integrity, genuine concern for others and respect for the individual. We view inclusion & diversity as an ongoing journey - one of shared responsibility, continuous improvement and a focus on progress. We invite you to join us as we work together to foster an environment where diversity unites rather than divides us.
Created: 2024-04-28
Reference: R2024409
Country: United States
State: Illinois
City: Chicago
ZIP: 60018
Similar jobs:
-
Executive Assistant II - Infrastructure
Chicago Transit Authority in Chicago, Illinois💸 $82963.75 per year -
Executive Assistant
Global Channel Management, Inc. in Chicago, Illinois -
Executive Assistant
The LaSalle Group in Chicago, Illinois -
Executive Assistant to the CEO
The LaSalle Group in Lake Forest, Illinois -
Executive Assistant
Kirkland & Ellis LLP. in Chicago, Illinois -
Senior Executive Assistant
AbbVie in Mettawa, Illinois -
Executive Assistant I
Martin Brower in Rosemont, Illinois -
Executive Assistant 2
Northwestern University in Evanston, Illinois💸 $68500 - $73500 per year -
Executive Assistant to the Dean of Kellogg
Northwestern University in Evanston, Illinois💸 $90000 - $105000 per year -
Executive Assistant to the CEO
The LaSalle Group in Chicago, Illinois -
Executive Assistant to C-suite
The LaSalle Group in Chicago, Illinois -
Admin/Executive Assistant - Hybrid
INTELLISWIFT INC in Chicago, Illinois💸 $28 - $33.10 per hour -
Executive Assistant
The LaSalle Group in Chicago, Illinois -
Executive Assistant - Corporate Performance Improvement Practice
Alvarez & Marsal in Chicago, Illinois💸 $80000 - $100000 per year -
Executive Assistant
Addison Group in Burr Ridge, Illinois💸 $70000 - $75000 per year -
Executive Assistant
Insight Global in Chicago, Illinois -
Executive Administrative Assistant - Hybrid
AMERICAN DENTAL PARTNERS in Effingham, Illinois -
Executive Assistant to CEO
The LaSalle Group in Chicago, Illinois -
Corporate Executive Assistant
Hyatt Corporate Office, Chicago in Chicago, Illinois -
Executive Assistant, Disputes and Investigations
Alvarez & Marsal in Chicago, Illinois💸 $75000 - $85000 per year