Executive Assistant

Description:

A leading retail client is looking for an Executive Assistant to the CEO. The Executive Assistant performs a wide variety of administrative support services, ranging from complex to routine, all of which contribute to the efficient and professional operation of the office team and leaders. Day to Day tasks will include all routine scheduling for day-to-day meetings and domestic and international travel, management of leadership and team meetings, ability to work alongside the CEO. This is an exciting opportunity for someone who is eager to develop their career in the luxury retail space!

Day-to- Day Responsibilities:
Full calendar management for the Chief Executive officer. Calendar management will include all internal and external meetings as well as domestic and international travel, which may involve frequent adjustments and updates throughout the day, scheduling and confirming internal and external meetings, resolving scheduling conflicts that may arise.
Prepare a daily folder that contains relevant and pertinent meeting materials as identified.
Preparing nightly briefs including all necessary material for the following days meetings.
Managing weekly leadership meetings and preparing all materials and prep is complete by weekly speakers.
Managing meeting minutes and follow-ups
Schedule and organize all aspects of meetings (booking conference room space, ordering and setting up catering as needed). Follow up on action items from internal and external meetings.
Timely submission and tracking of expense reports.
Maintain comprehensive records on budget expenditures for the cost center.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Required Skills & Experience

Must Haves:
Bachelor's degree or equivalent combination of education and experience.
5+ years relevant experience in a related administrative position, ideally supporting C-Level executives.
Intermediate to expert level competence with MS Office, Google Suite, and database applications.
Strong attention to detail.
Excellent problem-solving ability.

Nice to Have Skills & Experience
- Experience in the Retail industry

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.