Executive Assistant to the Vice President, Student Affairs

Title: Executive Assistant to the Vice President, Student Affairs

Agency: Student Affairs-50

Location: Radford

FLSA: Exempt/ Not eligible for overtime

Hiring Range: Commensurate with experience. Starting Range: $52,000 - $62,000

Full Time or Part Time: Full Time

Additional Detail

Job Description:
The Executive Assistant position provides executive-level strategic, fiscal, and operational support for the Vice President for Student Affairs. Primary functions include daily office management inclusive of scheduling and calendar management and travel coordination, project coordination, oversight and assessment, research and data analysis related to trends and best practices, developing reports, graphic presentations, and communications. The position works in partnership with Division leadership to refine and implement a divisional strategy to achieve metrics and targets outlined in the University's strategic plan. This position requires a strategic mindset and strong organizational skills to support the efficient and effective execution of administrative and fiscal responsibilities. A high level of confidentiality and discretion is required. This position communicates directly with a diverse range of individuals both internal and external to the Division and University and has leadership responsibilities related to Division budget development and personnel management.

Minimum Qualifications:

• Commitment to excellence - demonstrated record of performing duties at the highest level possible on a consistent basis.
• Business acumen - possess and demonstrate a strong business sense and can decipher priorities and make sound judgment calls when needed. Proven ability to maintain a high level of integrity and discretion in handling, researching and preparing confidential and sensitive information.
• Exceptional communicator - high degree of professionalism, customer service and effective interaction with a diverse population and at times in high-pressure situations; effective and professional interpersonal, written and verbal communication skills.
• Requires demonstrated high level skills in organization and time management with a record of successfully managing multiple competing priorities, projects and activities, impeccable attention to detail.
• Ability to think creatively and with a sense of urgency to situations and events that require quick response or turnaround.
• Demonstrated exceptional levels of critical thinking, problem solving skills, and foresight to anticipate what may be coming next, and the ability to suggest approaches to proactively address them.
• Ability to function well in a high-paced environment and switch gears at a moment's notice.
• Demonstrated exceptional competencies in writing reports and communications and designing and editing graphic presentations.
• Demonstrated experience monitoring budgets, working with fiscal and personnel processes.
• Demonstrated self-direction, ability to work independently and participate as a collaborative team member.
• Demonstrated proficiency in Office 365/Microsoft Office and other current business applications (e.g. Zoom, etc.).
• Demonstrated ability to interpret and communicate University and State policies and procedures.

Preferred Qualifications:

Experience in higher education or a governmental executive administrative, project coordination or similar position is highly desirable. Experience with Banner is preferred. Experience with state purchasing systems is preferred.