Executive Legal Assistant

Job Summary

Reporting to the General Counsel, the Executive Legal Assistant is responsible for providing executive-level legal administrative support for the office of the General Counsel. This position keeps official college records and executes administrative policies determined by or in conjunction with other officials.

Primary Duties and Responsibilities

Essential Performance Requirements*

• Provides executive-level support by receiving, prioritizing, and responding to incoming visitors, correspondence, requests, reports, and telephone or e-mail contacts
• Organizes and maintains schedules, calendars, and appointments including meetings and events and the detailed arrangements associated with such including preparing or providing agendas, minutes, travel arrangements, equipment, location, information packets, and follow-up action items
• Directs the preparation of records such as notices, minutes, and resolutions for cabinet and trustee meetings
• Acts as custodian of college documents and records; establishes and maintains files, logs, and other tracking systems for a variety of information, projects, and events
• Directs the preparation and filing of legal documents with government agencies, ensuring that they conform to applicable statutes
• Ensures maintenance of legal publications and legal opinion, litigation, and subject files
• Maintains dockets and calendars for the General Counsel
• Researches relevant statutes, rulings, and precedents
• Tracks subpoenas and all information related to the subpoenas, as well as calendars and response deadlines
• Coordinates and maintains operating budgets, including the tracking of all legal bills; receives and processes requests for budget expenditures such as travel, equipment purchases, and funds for other activities and events, as well as reconciles charges with files to verify the accuracy of invoices
• Prepares memorandums outlining and explaining administrative procedures and policies to supervisory workers
• Performs complex computer activities including word processing, data processing, scheduling processes, and visual and graphic presentations

Service Excellence

• Participates on behalf of the College in external community organizations and associations as assigned to support the essential performance requirements
• Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
• Completes all required training and professional development sessions sponsored through Tarrant County College ( TCC )
• Supports the mission, values, goals, and principles of the College

Supervision
Works under the general supervision of the General Counsel

*Performs Other Related Tasks as Required


The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Required Minimum Qualifications

• Associate's degree or 60 college hours
• Two (2) years' working experience related to the Essential Performance Requirements

Preferred Qualifications

• At least one (1) year's working experience in an office as a Legal Assistant at the executive level
• At least one (1) year's working experience in an administrative position in a community college or university setting

Knowledge, Skills and Abilities

• Knowledge of the principles and practices of law office management
• Knowledge of legal procedures and terminology
• Skilled in excellent customer service and interpersonal relationships including strong listening, verbal, and written communication
• Skilled using database and legal software as well as enterprise systems, including the Microsoft Office suite
• Ability to work effectively in a collaborative environment
• Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied, and unpredictable in scope and volume
• Ability to analyze a large variety of data and provide sound recommendations based on policy, procedure, practice, and existing regulations while exhibiting strong attention to detail and organization
• Ability to maintain a high level of diplomacy and tact, ensuring confidentiality and discretion

Physical Demands and Work Environment

Physical Demands

The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representatives of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet.