Facilities Planning and Support Services -Accounts Payable Technician

Title: Facilities Planning and Support Services -Accounts Payable Technician

Agency: Northern VA Community College

Location: Fairfax County - 059

FLSA: Nonexempt

Hiring Range: $25/hr

Full Time or Part Time: Part Time

Additional Detail

Job Description:
General Description:
The FPSS (Facilities Planning and Support Services ) AP (Accounts Payable) Technician is responsible for working on the NVCC Facilities Exception Queues in both State and Local Funds. This position supports compliance with the State Prompt Pay Act.

Duties and Tasks:

• Responsible for reviewing Exception Queues daily to determine if the invoice is for Facilities Planning or B&G Purchase Orders.
• Sending copies of invoices to buyers for the purposes of completing eVA receiving
• Identifying whether existing POs are adequate or whether change order or new PO is required.
• Reviewing AIS to determine if the PO is open and available for invoice payment.
• Monitoring the age of the invoices and sending follow-ups to the POC for the purchase order for processing.
• Tagging receipt numbers on invoices and routing them back to SSC for payment or updating comments on NV Payment queue for local processing.
• Responding to email regarding open invoices.
• Miscellaneous administrative support to the FPSS Admin team.

Minimum Qualifications:

KSAs:

• Ability to compose written documents and scan documents.
• Ability to analyze and interpret data;
• Ability to manage multiple priorities while meeting deadlines and providing excellent customer service;
• Ability to be an effective team contributor;
• Excellent communications skills both oral and written;
• Ability to follow directions, handle multiple priorities and meet established deadlines.
• High initiative, positive attitude and attention to detail are essential.
• Ability to excel in a high volume work environment.

Required Qualifications:

• Administrative support experience.
• Customer service experience.
• Experience with Microsoft Office Suite, use of PC's and peripherals such as scanners, printers, portable storage devices.
• Data Entry experience.
• Valid driver's license and good driving record.

Preferred Qualifications:

• Administrative experience supporting management and staff
• Experience in accounts payable or procurement
• Experience in a college or a state agency.