Financial Assistant

• Job Type: Support Staff - Union
• Bargaining Unit: Local 2110
• Regular/Temporary: Regular
• Hours Per Week: 35
• Salary Range: $53,226 - $59,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

Reporting to the Director of Administration, the Financial Assistant is responsible for the day-to-day financial operations in the Department of Biological Sciences .

The Department of Biological Sciences at Columbia University has a rich history of pioneering research and education contributing significantly to fields such as genetics, molecular biology, and neuroscience. Today, it continues to advance scientific knowledge with cutting-edge research and a commitment to fostering innovation in biological sciences.

Responsibilities

• Tracks and reconcilesfinancialtransactions including but not limited to payroll, purchase orders, invoices, and check requests.
• Bills items for the department stockroom, contract accounts, and recovery of user costs for phones, copying, and petty cash.
• Assists with identifying and reconciling ARC FDS statement discrepancies.
• Process journal vouchers and internal transfers (ITFs).
• In close collaboration with the Director of Administration and the Business Manager, prepares the departmental payroll and graduate tuition fees.
• Prepares monthlyfinancialreports and distributes them accordingly to faculty and administrative staff.
• Manages the department's petty cash fund and ensures regular reconciliation to ensure that funds are spent properly.
• Coordinates maintenance and repair of copy machines.
• Prepares packages for FedEx shipments and ensures accuracy of items and quantities.
• Performs other duties as assigned.

Minimum Qualifications

• High school diploma or equivalent and two years of related experience.

Preferred Qualifications

• Some college preferred.

Other Requirements

• Excellent written, verbal, and interpersonal communication skills.
• Ability to maintain high confidentiality and professionalism with a client focus.
• Strong multi-tasking, prioritization, and organization skills.
• Attention to detail, research, critical thinking, analytical and problem-solving skills.
• Self-starter, a fast learner who can work independently under limited supervision.
• Work well in an interactive team environment.
• Working knowledge of database programs.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

Commitment to Diversity

Columbia University is dedicated to increasing diversity in its workforce, its student body, and its educational programs. Achieving continued academic excellence and creating a vibrant university community require nothing less. In fulfilling its mission to advance diversity at the University, Columbia seeks to hire, retain, and promote exceptionally talented individuals from diverse backgrounds.