Financial Coordinator-Operational (PED #68195)

$23.07 - $36.91 Hourly

$47,989 - $76,782 Annually

This position is a Pay Band 65

Posting Details

THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE. THIS POSTING WILL REMAIN OPEN UNTIL POSITION HAS BEEN FILLED.

AGENCY
VISION: ROOTED IN OUR STRENGTHS - Students in New Mexico are engaged in a culturally and linguistically responsive educational system that meets the social, emotional, and academic needs of ALL students.

MISSION: EQUITY, EXCELLENCE AND RELEVANCE - The New Mexico Public Education Department partners with educators, communities, and families to ensure that ALL students are healthy, secure in their identity, and holistically prepared for college, career, and life.

Fiscal Grants Management Bureau: Fiscal grants management bureau processes payments and distributions to school districts and charter schools throughout the State of New Mexico. The Bureau offers support to ensure schools are afforded reimbursement for expenditures that are in compliance with federal and state regulatory requirements.

Why does the job exist?

This position for the Public Education Department (PED) is responsible for reviewing and approving budget adjustment requests and reimbursement requests through the PED Operating Budget Management System (OBMS) from school districts, charter schools, Bureau of Indian Education entities, and postsecondary institutions. Position must be able to decipher various financial reports and documents and exercise independent decision-making.

How does it get done?

Research and review of supporting documentation for requests for reimbursement to determine appropriate reporting timelines, expenditure eligibility, accuracy and compliance with federal and state regulations. Review and determination for approval of Budget Adjustment Requests (BARs) for federal and state funds. Entry of purchase orders and accounts payable vouchers in SHARE. Entry of daily payment activity within OBMS from the warrant register generated by SHARE. Provide accounting support for external ancillary financial system (OBMS), reconciliation of allocations to encumbrances in SHARE, prepare a variety of financial reports, implement accounting policies and procedures. Advises management on financial problems and recommended solutions. Provide timely and competent customer service to internal and external PED customers.

Who are the customers?

Public school districts and charter schools, postsecondary institutions, Bureau of Indian education institutions, and regional education cooperatives.

Ideal Candidate

The ideal candidate will have knowledge and experience of generally accepted accounting principles, New Mexico Procurement Code, New Mexico Administrative Code and New Mexico Travel and Per Diem Act.

Minimum Qualification

Bachelor's degree in Finance, Accounting, Economics, or Business Administration and two (2) years of directly related experience in budgeting, accounting and/or auditing. For use at the State Investment Council Only: any budgeting, accounting and/or auditing experience is acceptable. Substitutions apply. See Substitution Table below.

Substitution Table

These combinations of education and experience qualify you for the position:
Education Experience Education Experience 1 High School Diploma or Equivalent AND 6 years of experience OR High School Diploma or Equivalent AND 6 years of experience 2 Associate's degree in the field(s) specified in the minimum qualification AND 4 years of experience Associate's degree or higher in any field AND 6 years of experience 3 Bachelor's degree in the field(s) specified in the minimum qualification AND 2 years of experience 4 Master's degree or higher in the field(s) specified in the minimum qualification AND 0 years of experience
• Education and years of experience must be related to the purpose of the position.

• If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.

Employment Requirements

Must possess and maintain a valid New Mexico's Driver's License.

Working Conditions

Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required.

Supplemental Information

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Agency Contact Information: Valerie N. Padilla 505-538-0215 or Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.