Financial Manager (DCA #4716)

$29.58 - $47.33 Hourly

$61,531 - $98,449 Annually

This position is a Pay Band 75

Posting Details

THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE.

Please visit us at www.newmexicoculture.org

Created in 1978 by the New Mexico Legislature, the Department of Cultural Affairs represents New Mexico's dedication to preserving and celebrating the cultural integrity and diversity of our state. The Department oversees a broad range of New Mexico's arts and cultural heritage agencies. These include 15 divisions representing a variety of programs and services.

www.NMNaturalHistory.org

The New Mexico Museum of Natural History and Science (NMMNHS) preserves and interprets the distinctive natural and scientific heritage of our state through our extraordinary collections, research, exhibits and programs designed to ignite a passion for lifelong learning. We inspire a greater appreciation, understanding and stewardship of science and our natural world through our exhibits, educational programming, and original science.

Why does the job exist?

The NMMNHS is in search of a dynamic individual to direct and manager all fiscal, budget, accounting, and auditing operations of the Museum. This position will manage and provide oversight of all aspects of financial operations, including Budget, Procurement, Accounts Payable, Accounts Receivable, Financial Reporting, Capital, Fixed Assets and Foundation Support, pursuant to the policies and procedures set forth by the New Mexico State Statutes, the New Mexico State Purchasing Division, the Department of Finance & Administration, and the Department of Cultural Affairs.

How does it get done?

1) Administer Institutional Budget and Capital Funding Laws & Budget
2) Ensure goods/services were completed and or received per purchase document, confirm available funding on purchase documents and prices match original quote provided by vendor, grant approval for payment and prepare payable packet to submit to the Administrative Services Division (ASD), log each invoice on payables excel sheet, use SHARE to monitor and track invoices, generate SHARE and excel reports for tracking/reconciliations, log payment information on payables excel sheet, participate in year end procedures to ensure all invoices due have been submitted for payment.
3) Assist fellow employees with professional service documents, determine scope of work and dollar amounts per FY, complete documents as required, assure compliance of all state policies and procedures, ensure all proper documentation and signatures are attached per checklist and submit to ASD.

Who are the customers?

This position serves visitors to the Museum, participants in our programmatic offerings, as well as the people of New Mexico.

Ideal Candidate

* Experience in museum-related project management.
* Experience in operating a museum as a business.
* Experience in building operations project management.
* Experience in staff management.
* Experience in conflict resolution practices.
* Experience in state of New Mexico procedures and practices.

Minimum Qualification

A Bachelor's Degree in any field of study from an accredited college or university and five (5) years of professional level experience operating within parameters and guidelines directly related to the purpose of the position defined by the agency at the time of recruitment. Substitutions Apply. See Substitution Table below. A hiring agency will designate that a portion of the required experience to include supervisory and/or specialized experience. Any required licensure, certification or registration shall be defined at the time of recruitment and will be in addition to the above requirements.

Substitution Table

These combinations of education and experience qualify you for the position:
Education Experience 1 High School Diploma or Equivalent AND 9 years of experience 2 Associate's degree AND 7 years of experience 3 Bachelor's degree AND 5 years of experience 4 Master's degree AND 3 years of experience 5 PhD degree AND 1 year of experience
• Education and years of experience must be related to the purpose of the position.

• If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.

Employment Requirements

Employment is subject to a pre-employment background investigation and is conditional pending results. Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment. Must possess and maintain a valid New Mexico Driver's License.

Working Conditions

Primary work performed in an office and/or conference room setting with occasional travel. Exposure to visual/video display terminal. Extensive computer and telephone usage with extended periods of sitting. Must be able to lift up to 35 lbs.

Supplemental Information

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Agency Contact Information: Anthony Fiorillo (505) 487-3714 or Email: anthony.fiorillo@dca.nm.gov. Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is not covered by a collective bargaining agreement.