Title: Fiscal Tech Sr

State Role Title: Administrative and Office Specialist III

Hiring Range: $52,996- $54,655

Pay Band: 3

Agency: Department of Juvenile Justice

Location:Bon Air JCC

Agency Website:https://www.djj.virginia.gov/pages/admin/human-resources.htm

Recruitment Type: General Public - G

Job Duties

About the Agency:
The Virginia Department of Juvenile Justice (DJJ) protects the public by preparing court-involved youth to be successful citizens. DJJ is committed to excellence in public safety by providing effective interventions that improve the lives of youth, strengthening both families and communities within the Commonwealth.

About the job: In this role, the incumbent will provide fiscal support by performing accounts payable and processing the residents funds for the business office at the Bon Air Juvenile Correctional Center. The Fiscal Technician will support the Business Operations Manager for agency procurement efforts and assists in agency physical inventory or fixed assets and supplies.

Core responsibilities include and are not limited to: periodically reviews, controls, and reports expenditures to remain within budgeted allocations; ensures that all funds (state, federal, grant, etc.) are expended appropriately and within permissible parameters; processes vendor invoices for payment by matching the vendor invoices with corresponding requisitions, purchase orders and receiving reports and maintains outstanding requisition/purchase order files, and ensures all procurement documents are maintained in an auditable condition.

Minimum Qualifications

Considerable knowledge of procurement practices and procedures. Proficient knowledge of computer applications including Word and Excel to create spreadsheets. Demonstrated ability to interpret and apply financial policies and procedures; Ability to provide administrative support, Demonstrated ability to provide excellent customer service while performing multiple tasks simultaneously, Ability to work independently, set priorities, and meet deadlines; ability to follow verbal and written instructions; ability to interpret and apply policy, rules, and regulations; ability to reconcile internal fiscal records to external systems.

Additional Considerations

Considerable experience in business office fiscal duties. Experience working with the public and proficient expertise in PC operation desired. Experience performing data entry into automated financial systems, and computerized asset tracking applications. Performed data entry through Cardinal.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

Application Process:
Individuals desiring to be considered for this position must submit a completed employment application or you may attach a resume before the position's closing date. Applications received after the closing date will not be considered. Applications sent through postal mail, email, or fax will not be considered.

Applicants are encouraged to be specific regarding job-related knowledge, skills, and abilities.
You will be provided an email confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application. Status updates will not be provided via telephone or email.

Background & Pre-employment Screenings:
Selected applicants are subject to a background investigation and pre-employment drug screen. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (if required and relevant to employment); credit checks; and other checks based on the position.

Pre-employment medical screenings are required for some DJJ positions.

Driver License: A valid driver's license is required of DJJ employees to operate a state-owned or leased vehicle.

Supplemental Questions:
You may be required to respond to position-specific questions at the end of this application. This information may help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Lay off Policy 1.3:
If you have been impacted by the DHRM Policy 1.3 layoff and have a valid Interagency Placement Screening Form (Yellow Card) or Preferential Hiring Form (Blue Card), it is necessary to submit the card before the closing date for this position. You can include the Card as an attachment with your state application.

DJJ Welcomes Veterans:
DJJ is committed to recruiting, hiring, and retaining qualified Veterans and their spouses. Veterans who are hired into state positions may be eligible to receive additional leave accruals based on their total years of service in the military, National Guard, or Reserve. If applicable, please submit form DD-214 with your state application.

The Commonwealth of Virginia welcomes all applicants authorized to work in the United States. Sponsorship is not provided; therefore, applicants must be a citizen or national of the U.S., a Lawful Permanent Resident, or an alien authorized to work.

Reasonable Accommodations: Reasonable Accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact our Human Resources Department for further assistance.

Equal Opportunity Employer: The Department of Juvenile Justice practices fair and equal employment opportunities to all employees and applicants in accordance with applicable laws and regulations. It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce. Qualified individuals with disabilities are encouraged to apply. It is our goal to foster a culture that demonstrates the principles of civility, diversity, opportunity, and inclusion.

Contact Information

Name: Courtney Jones

Phone: 804-323-2005

Email: Courtney.jones@djj.virginia.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.